Virtual Assistant – Social Media & Content Operations; AI-Focused

Business address: Atlanta Metropolitan Area

About the Client

An AI Strategist and Fractional Chief AI Officer who helps SaaS companies, software firms, accounting firms, wealth management firms, and regulated businesses operationalize AI through governance, strategy, and execution.

As a growing solopreneur, Kristen is expanding her thought leadership through podcasts, newsletters, social media, speaking engagements, and online education. She is looking for a highly organized Virtual Assistant who can execute operational and marketing tasks, allowing her to focus on strategy, consulting, and business growth.

Position Summary

We are looking for a proactive, detail-oriented Virtual Assistant who thrives on execution. The ideal candidate enjoys turning completed content into published, scheduled, and organized assets across multiple platforms.

Kristen already creates most of the content herself (or works with podcast production partners). The VA's primary responsibility is ensuring nothing falls through the cracks and that every piece of content reaches its intended destination.

This is not primarily a content creation role—it's an execution, coordination, organization, and publishing role with opportunities to grow into content creation over time.

Working Hours

• Part-Time
• Expected
  
  Hours:
  
  10–15 hours/week
• Maximum:15 hours/week
• Any work exceeding
  15 hours requires prior approval.
• Flexible schedule is acceptable.
• Must have some overlapping working hourswith the client'sU.S. schedule for communication and meetings.

Primary Responsibilities

Manage and execute content publishing across:

• Facebook
• Instagram

Responsibilities include:

• Schedule and publish content
• Upload images provided by the client
• Publish AI-generated graphics when applicable
• Publish short-formvideo clips
• Ensure content follows the client's publishing calendar
• Recommend posting frequency and platform best practices
• Monitor scheduled poststo ensure successful publishing
• Podcast Support

Coordinate podcast-related administrative tasks including:

• Ensuring guests receive required materials
• Managing podcast publishing checklist
• Coordinating with external podcast production partners
• Ensuring promotional assetsare published aftereach episode release

Note:

The VA is
NOT
responsible for:

• Podcast production
• Uploading podcast episodes to Spotify, Apple Podcasts, or You Tube(handled by production team)
• Content Distribution

Ensure all completed content is fully utilized.

• Publishing blog articles to website (future)
• Sharing blog contenton social media
• Publishing newsletters
• Cross-posting content

The client already has valuable content being created butlacks time to distribute it consistently.

• Newsletter Management

Assist with:

• Building newsletters inside
  
  Go High Level
• Formatting newsletters
• Publishing newsletters
• Duplicating newsletter content for Linked In
• Scheduling newsletter campaigns
• Go High Level  (GHL)

The VA should be comfortable navigating Go High Level  for marketing execution tasks such as:

• Scheduling social media posts
• Building newsletters
• Updating content
• Basic website edits(future)
• Managing client assets

Future responsibilities may include:

• Website updates
• Basic funnel maintenance

Advanced Go High Level  development/building is
not
required initially andmay eventually becomea separate role.

• Administrative Support

Assist with recurring business operations including:

• Managing recurring workflows
• Following documented processes
• Keeping projects moving
• Ensuring deadlines aremet
• Preventing tasks from slipping through thecracks
• Providing regular progress updates
• AI-Assisted Workflows

The client is an AI Strategist and expects the VA to embrace AI tools.

Responsibilities include:

• Using ChatGPT efficiently
• Following the client'sAI prompts and documentation
• Maintaining the client'swriting style andtone
• Learning the client'sAI workflow
• Eventually…