Events Coordinator

Job Title:

Events Coordinator
Full-time non-exempt
35 hours per week
2 days per week work from home (as approved and with event weeks excluded)

About Us

Arts Council Oklahoma City is a nonprofit dedicated to enriching lives through the arts. We produce year-round events, offer educational programs, and build partnerships to connect our community through creativity.

Position Overview

The Events Coordinator at Arts Council OKC serves a crucial role in fulfilling our mission by planning, coordinating, and executing vibrant arts events across the city. You’ll help ensure smooth logistics, foster strong partnerships, and create memorable experiences. The Events Coordinator assists with executing multiple aspects of the Festival of the Arts. This nationally recognized arts event draws hundreds of thousands of people to downtown Oklahoma City every April.

Qualifications

Education & Experience

• Preferred 1 – 2 years ’ experience in events, project management, nonprofit administration, or related .

Project & Program Management

• Proven skills in scheduling, budgeting, logistics, organization, and multi-stakeholder coordination.

Community & Partnership Aptitude

• Easily builds strong working relationships , ability to successfully recruit and manag e volunteers .

Communication Skills

• Excellent verbal and written communication. Knowledge of Excel , Google Suite, Adobe, Canva, and Microsoft Office.

Work Style

• Flexible availability, including readiness to work during events, lunches, evenings, and weekends. Ability to work independently with minimum supervision and ability to work as part of a team. Ability to be flexible and respond quickly to change.

Key Responsibilities

• Processing and generating event c orrespondence & contract s .

• Maintaining mailing lists , records, artist , and volunteer database .

• Assisting with the organization and execution of annual juries , including cataloguing and organizing the visual arts jury and food jury process .

• Coordina te the setup of Festival and event volunteer meetings.

• Oversee and implement all aspects of assigned events , including, but not limited to, fundraising, logistics, performers, coordination of public services, licenses and permits, coordination with indoor and outdoor venues, public relations , and volunteer management .

• Serve as liaison for committees as assigned and serve as s taff lead for specific Festival of the Arts area s .

• Perform other staff duties as requested and participate in all ACOKC functions

• Reports directly to the Festival of the Arts Director

Physical Requirements

• Events require the ability to spend an extended duration standing and the ability to lift 40 pounds.

• Willingness to work outdoors and in various weather conditions during events.

• Ability to operate a personal vehicle.

• Salary commensurate with experience.

• Benefits include health, dental, vision, life, and disability insurance – at no cost to the employee.

• 401(k) retirement plan and 15 paid holidays annually.

• 10 sick days annually and accrued PTO.

Starting salary $ 4 3 ,000

Please submit your resume and cover to
Arts Council Oklahoma City is an equal opportunity employer and strongly encourages applicants from all backgrounds to apply.