Water Programs Associate; Remote

Main Areas of Focus

WASH, International project management, Grant-level administration, Travel coordination, data management, knowledge management, and analysis

Remote - US only

We are only considering candidates who are eligible to work in the United States without the need for company sponsorship now or in the future.

You’ll be on top of all the information flowing in and out of our water programs in the field and across our organization.

As Water Programs Associate, you’ll be on top of all the information flowing in and out of our water programs–in the field and across our organization. Reporting to the Water Programs and Operations Senior Manager, you’ll oversee data quality across thousands of water projects and manage partnership details for a set of international implementing organizations, tracking the status of grant implementation and keeping accurate records for all grant outputs.

You’ll also share content and information internally across the charity: water teams, helping to equip fundraising teams with information to engage and expand our supporter base. You’ll use your judgment to support a transition to more AI‑assisted workflows alongside existing systems and processes that make our partnerships models of efficiency and transparency. You’ll work with a small, hardworking, and high‑performing team to make sure that charity: water’s funds are invested in the most relevant and effective water, sanitation, and hygiene (WASH) programs out there, positioning our programs to achieve maximum impact today and over time.

• Managing and monitoring grants management administration for a portfolio of programs. This includes:
  • Tracking the status of projects
  • Maintaining historical records
  • Managing timelines
  • Ensuring programs meet proposal conditions and expectations
• Maintaining the grants database and ensuring all necessary information is accurate, up to date and readily available to partners and staff
• Reviewing partner proposals each half‑year and partner progress reporting each quarter for project data quality and consistency, providing clear and concise feedback to the Water Programs Manager for partner revisions, including assisting in clearly communicating all revisions with partners
• Scheduling and facilitating meetings, drafting reflective meeting minutes and team presentations, and monitoring action items from both team and partner meetings
• Processing reports and managing the grant agreement process including drafting, reviewing for accuracy, finalizing, and ensuring timeliness and compliance with charity: water requirements
• Writing and reviewing program‑related copy for the fundraising team to use in external communications
• Relaying the status of proposals and grants to other charity: water departments that utilize the data for reporting purposes
• Managing a variety of administrative tasks needed by the Water Programs Manager and Portfolio Manager
• Working collaboratively with each charity: water department to make sure their involvement in our water programs is maximized and efficient
• Demonstrating a mastery of charity: water’s systems, processes, administrative needs, and record‑keeping at the associate level role with the ability to easily train or instruct other team members in these systems and tasks
• Taking initiative on the team through team projects, trainings, and/or other opportunities
• Assisting with travel arrangements for the Programs team including but not limited to managing travel agendas, flights, visas, and maintaining updated country information affecting travel, as needed

• A Bachelor’s degree in international affairs, public health, public administration, data science or a related field.
• At least two years of experience working or interning for a grantmaking organization or nonprofit.
• Experience with data management, project management, and/or basic data analysis
• A high level of attention to detail and the ability to efficiently manage your time across multiple work streams and stakeholders
• Exceptional problem‑solving, collaboration and execution skills
• Proficiency in Microsoft Office programs, particularly…