Volunteer Coordinator

Volunteer Coordinator

The Volunteer Coordinator, in tandem with the Conservation Program Specialist, will be responsible for recruiting/scheduling/utilizing volunteers for a variety of projects, programs, and community events (primarily for the Bayou Greenways Conservation and Maintenance program), while providing volunteer administration and communication for the organization. This position reports to the Conservation Program Specialist.

Main Responsibilities

• Assist with coordination of calendar of events and programs (Green Team, Corporate Events, Bayou Greenways Conservation Academy, Nursery events, etc.)
• Manage event record-keeping, scheduling, confirmations, registration, and RSVP tracking by utilizing a volunteer management system to maintain accurate volunteer records
• Coordination with potential Scout candidates and projects
• Welcome, engage, and retain volunteers
• Represent HPB at local outreach events
• Maintain inventory and care of program supplies and gear
• Vendor coordination of tools, port-a-lets, food and other items for outreach events
• Assist with review and creation of program documentation, including procedures and systems
• Facilitate positive communication and collaboration with HPB staff, all key stakeholders, government agencies (including Houston Parks and Recreation Department "HPARD", Harris County Precincts and Harris County Flood Control District "HCFCD"), project partners/volunteers and the public
• Work effectively and independently with minimal guidance
• Work collaboratively in the field with other staff, volunteers and contractors on conservation projects
• Write and edit reports, newsletter articles, social media posts, and content for grant applications as needed.
• Other duties as assigned

Requirements

Qualifications

Education:

Bachelor's degree, preferably in natural resources/ecology, or equivalent experience in a related field

Knowledge and

Experience:

Minimum 3 years of experience with event planning, volunteer coordination, community engagement, or related work

Experience staffing public and private events indoors and outdoors with minimal assistance

Skills and Abilities:

Outgoing and able to connect to a wide range of people and communities as a clear and effective communicator

Excellent organizational skills with the ability to meet multiple deadlines with attention to detail

Able to clearly and concisely develop correspondence, procedural manuals and verbal presentations

Ability to work effectively with others to build mutual respect and solve problems

Ability to efficiently respond to questions from staff, Board members, program partners, funders, volunteers and members of the community

Demonstrated ability to work independently

Evidence of good judgment and decisiveness

Proficiency with Microsoft Office Suite products

Preferred working knowledge of Survey 123, volunteer management platforms, Canva, Adobe Suite

Bi-lingual in Spanish is preferred

Work Environment:

• Mix of time spent in the field across Houston for events and remote office work
• This position will involve working some evenings and weekends
• Must have valid Driver's License
• Must be at least 25 years of age to meet insurance eligibility requirements for operating an HPB vehicle. Driving an HPB vehicle is an essential function of this position. Will be provided a "take home" company vehicle for business use only

This is an exempt salary position with a range is $48,000 - $50,000, commensurate with experience. HPB's benefits package includes medical, dental, vision and life insurance, and a 403b retirement plan.