Transaction Coordinator

Pro Source Home Buyers is looking for a Transaction Coordinator to focus on handling the administrative tasks that accompany a real estate closing transaction. The ideal candidate will have hands‑on experience working with title commitments, clear‑to‑close requirements, and coordinating closely with title agents to ensure smooth, accurate, and timely closings. This is a full‑time hourly position, and remote work is available.

Transaction Coordinator helps to keep agents organized and ensure the closing process goes smoothly between all parties involved, mainly the seller, title company, and financing organization.

Role Success Statements:

• The Transaction Coordinator has taken every step possible to get a transaction to a point of clear title
• All information is up to date and accurate in Salesforce
• Buyer and seller closing dates and addendums matched on all deals and kept within contract dates.
• Weekly updates are provided to the team with actionable items documented for all transactions
• All transactions are closed out and filed according to the checklist
• KPIs/Metrics are on target
• Complete administrative tasks that accompany the real estate closing transaction
• Work through list of properties daily to ensure all necessary transaction tasks are completed
• Actively working through all communication methods to respond to seller questions in regards to closing activities
• Communicate directly with title companies to process title orders, review title commitments, resolve title issues, and confirm all closing requirements are met.
• Gathering necessary information and documents to complete all closing tasks
• Ensuring all documents are submitted in a timely manner
• Conduct open communication with all title companies
• Conduct open communication with financial institutions
• Assist with scheduling closing appointments
• Assist with planning inspections and coordinating with sellers for property access
• Monitoring the contingency periods for contractual compliance
• Keep project notes updated to stay organized to works tasks that carry over day to day to eventually lead to closing
• Keep the team up to date on the status of the transactions
• Coordinate and attend real estate closings

Who you are

• You have prior experience processing files at a title company or in real estate transaction coordination
• You can handle pressure and high volume of projects at once
• You have exemplary problem solving skills
• You have exceptional time management and prioritization skills
• You are a critical thinking
• You are proficient with numbers to verify HUD’s with the numbers involved in the closings to confirm accuracy
• You are highly self motivated and can work with minimal supervision and direction
• You have high attention to detail
• Prior real estate transaction experience in transaction coordination, titles, and mortgage preferred
• Email and Office Technology - We use Google‑suite with a strong focus on web‑based programs (google sheets, gmail, slides, documents, etc)
• Employee Company Communication - Slack

Full‑time employees receive 80 hours of PTO.

Full‑time employees can use up to 24 hours of VTO for approved volunteer opportunities.

We offer 6 paid holidays.

401k eligibility after 6 months of employment.

We allow for both local and remote working opportunities.

We offer multiple bonus opportunities.

Why We Exist

"To give everyone an option to easily sell a house fast without having to sell with an agent. We buy houses so that you can do what you'd rather do with your time."

What We Stand For

100% accountability of your actions and results.

Do the right thing!

Understanding the opportunity in order to craft a solution.

Commitment to the company’s purpose, allegiance, and support for clients and partners.