Real Estate Transaction Coordinator

Hello Leverage is looking for an organized, helpful, extremely detail-oriented Transaction Coordinator! The ideal candidate is self‑motivated, service‑driven, and thrives in a fast‑paced, people‑focused environment. They have a strong sense of urgency, but not at the expense of quality. In addition, they demonstrate on a daily basis the knowledge, attitudes, skills, and habits of a high achiever who is putting agents first, doing the right thing, and seeking win‑win agreements.

The Transaction Coordinator must be learning‑based, adaptable to change, and solutions‑oriented. They will manage the entire contract‑to‑close process efficiently and effectively to ensure all transactions close on time, with little to no hassle to agents and third parties.

• Act as liaison between the real estate agents, clients, attorneys/title companies, and lenders during the process of a real estate sale, and effectively manage the administrative tasks involved in closing a sale.
• Learn broker‑specific requirements.
• Track timelines and follow up with individuals as needed to ensure all deadlines are met, and contingencies are released.
• Create and/or maintain accurate and compliant electronic files for all transactions, including document drafting as needed.
• Understand the contracts in order to summarize all important terms, conditions, and contingency dates.
• Communicate with the agent and their client throughout the transaction. Let them know what to expect in each step of the closing process, including all important dates, missing documents, calendar reminders, file compliance status, etc.
• Establish relationships with all third parties, including lenders and all agents, to ensure a smooth closing process and share relevant information.
• Close out the file after the closing, including changing the MLS status to closed for our listings, double‑checking the file, and making an electronic copy of the settlement statement. Add closing documents to the electronic file.

• Transaction Coordinator or related Real Estate experience required.
• Must know Pennsylvania Contracts and Conveyancing/Municipal Requirements.
• Full‑time position of 40 hours/week, Monday‑Friday.
• Able to successfully manage a minimum of 50‑60 files monthly.
• High School Diploma education level or higher.
• Additional education and certifications are a plus.
• Calm under pressure.
• Concerned about doing things the right way.
• Quickly builds rapport with clients and can manage long‑term relationships.
• Proven track record of working independently with desired results.
• Proficient in G Suite (Gmail, Google Drive, Google Docs, Google Sheets, etc.) and/or Excel and Word.

Salary: $50,000 - $60,000 per year

• Paid Time Off.
• Grow with a cutting‑edge national transaction management company.
• First‑class training and personal development.
• Teamwork, encouragement, and support.
• Remote position – can be located anywhere, but must be U.S. work‑authorized.