Property Management Virtual Assistant

Our client is looking for a Property Management Virtual Assistant to support the daily operations of their residential real estate portfolio in Florida. This role is ideal for someone highly organized, proactive, and comfortable handling operational, administrative, and communication tasks within a property management environment.

Their company operates in the real estate investment and property management industry and has experienced steady growth in recent years through the expansion and management of residential assets.

The Property Management VA will play a key role in keeping property operations running smoothly by supporting tenant communications, coordinating maintenance requests, managing documentation, and helping track property-related financial tasks. The ideal candidate takes ownership of their work, is comfortable following structured processes, and can contribute to improving and updating SOPs when necessary.

This role requires strong communication skills, attention to detail, and the ability to work independently while coordinating with internal teams, vendors, and tenants.

Manage daily administrative tasks related to residential property management

Communicate with tenants regarding questions, requests, and follow ups

Assist with tenant screening and tenant related documentation

Coordinate and schedule maintenance services with vendors and contractors

Track rent payments, invoices, and other property management financial records

Maintain organized property documentation and records

Support vendor coordination and scheduling for repairs or property needs

Assist with property related paperwork and operational processes

Work with internal systems to keep property data accurate and updated

Follow established SOPs and suggest improvements when needed

Collaborate with the property management team to ensure smooth day to day operations

Previous experience supporting residential property management operations

Experience communicating with tenants and vendors

Experience handling property management administrative tasks

Ability to track rents, invoices, and property related financial records

Experience coordinating maintenance and service providers

Experience using Rentvine property management software

Strong written and verbal communication skills in English and Spanish

Highly organized and detail oriented

Proactive mindset with the ability to work independently

Comfortable managing multiple operational tasks simultaneously

Prior experience working in property management, real estate operations, or a similar role

Strong administrative and coordination skills

Experience managing communications with tenants and vendors

High attention to detail when handling property documentation and financial tracking

Ability to work within structured processes and contribute to improving workflows

Strong problem solving and organizational abilities

Comfortable working remotely and collaborating with distributed teams

Full time position

100% remote work environment

Opportunity to work with a growing real estate portfolio

Collaborative and supportive team environment

Opportunity to develop deeper experience in property management operations