Executive Operations Manager

Are you the kind of person who thrives on being the trusted right hand behind a growing business? Do you enjoy bringing order to chaos, anticipating needs before they arise, and helping ambitious leaders execute at a high level? This is a full-time, primarily home-based role requiring consistent engagement during core business hours and limited after-hours monitoring when time-sensitive matters arise.

The Josh Shapiro Team at Douglas Realty is seeking an Executive Operations Manager to serve as a strategic and operational partner to the Team Leader with the real estate business as the primary focus and secondary support across several business-minded ventures. The right person will be highly organized, proactive, adaptable, and energized by supporting multiple moving pieces while helping drive projects forward.

If you’re looking for a role where you can make a significant impact, take ownership, and grow alongside a driven forward-thinker, we’d love to hear from you. This is a high-impact, primarily home-based role that combines executive support, operations coordination, project management, and client-facing responsibilities. You’ll help keep the business running smoothly behind the scenes while also stepping into situations that require communication, leadership, and follow-through.

The ideal candidate understands that supporting a forward-thinker means balancing structure with flexibility. Priorities may shift, new opportunities may emerge, and no two weeks will look exactly the same.

Compensation Base Salary: $70,000–$80,000 Expected Earnings: Approximately $80,000–$95,000 annually

Hybrid Work Opportunity Location: Anne Arundel County, Maryland

Opportunity to grow into a Director of Operations role with a successful real estate and forward-thinking organization.

• Executive & Operational Support
• Manage multiple business email accounts, calendars, scheduling, priorities, and day-to-day operational coordination for the Team Leader
• Triage incoming communications and determine what can be handled independently, what should be drafted for review, and what requires the owner’s direct involvement.
• Oversee administrative systems, workflows, and internal processes to keep the business running smoothly
• Prepare meeting agendas, document action items, and ensure timely follow-through
• Coordinate and help lead team meetings, including tracking accountability and next steps
• Anticipate needs, identify gaps, and proactively solve problems before they escalates.
• Provide local in-person operational support including property visits, signage, vendor coordination, meetings, and occasional business errands.
• Real Estate Operations & Administrative Support
• Coordinate real estate transactions, listings, and related documentation, escalating negotiation matters
• Maintain CRM records, databases, and communication follow-up systems
• Prepare and organize contracts, forms, disclosures, and other real estate administrative materials as needed
• Track deadlines, inspections, vendor appointments, and transaction milestones
• Manage listing coordination, social media, website, and marketing execution, including signage and property-related logistics
• Ensure day-to-day real estate operations remain organized, responsive, and client-focused
• Client & Team Coordination
• Serve as a professional point of contact for clients, vendors, contractors, tenants, and business partners
• Provide a high level of responsiveness and customer service across all interactions
• Coordinate communication between the Team Leader and internal or external stakeholders and, over time, train current and new agents on team systems
• Help create a seamless experience for clients and partners throughout every stage of the process
• Rental Properties and Construction…