Transaction Coordinator - California Real Estate | Remote

About the Role

At Pavago, one of our clients,
Turbo Home Brokerage
, is hiring a detail-oriented Transaction Coordinator to manage the administrative and compliance side of California residential real estate transactions from executed contract through close of escrow.

Turbo Home is a fast-growing, tech-enabled California brokerage. In this role, you’ll serve as the operational backbone behind its agents—keeping transaction files organized, contractual deadlines on track, required disclosures complete, and documentation audit-ready.

This is an excellent fit for someone who understands California real estate transactions, Docu Sign Rooms, contracts, disclosures, and escrow timelines and can manage multiple active files without letting details slip.

• Open and manage transaction files in Docu Sign Rooms
• Coordinate transactions from executed purchase agreement through close of escrow
• Maintain accurate transaction checklists, documentation, and status updates
• Support multiple agents and concurrent transactions
• Ensure every file progresses smoothly toward closing

Review contracts, addenda, and disclosures for completeness and compliance with:

• Brokerage policies and procedures
• Transaction recordkeeping standards

Identify missing signatures, forms, dates, or documentation before they become compliance issues.

Collect, track, and confirm execution of required California disclosures, including:

• TDS
• NHD
• SPQ
• AVID
• Other applicable buyer and seller disclosures

Maintain complete, organized, and audit-ready transaction files.

Track and calendar critical contractual deadlines, including:

• Loan contingencies
• Other contingency periods
• Close-of-escrow dates

Proactively communicate upcoming deadlines and flag anything at risk of being delayed or missed.

• Prepare and route transaction documents for signature
• Manage e-signature workflows through Docu Sign and similar platforms
• Confirm documents are properly executed and returned
• Maintain accurate versions of contracts, addenda, disclosures, and supporting documentation

Serve as a coordination point between:

• Buyers and sellers
• Escrow and title officers

Provide clear updates, follow up on outstanding items, and help keep everyone aligned throughout the transaction.

Coordinate ancillary transaction requirements such as:

• Home warranty orders

Ensure transaction files remain complete and organized through close of escrow.

You:

• Know how California residential transactions move from contract to close
• Are highly organized and deadline-driven
• Catch missing documents and details before they become problems
• Can confidently manage several active transactions at once
• Communicate professionally with agents, clients, lenders, and escrow teams
• Follow up proactively rather than waiting to be reminded
• Maintain clean and compliance-ready transaction files

• 1–3+ years of experience as a:
• Transaction Coordinator
• Escrow Assistant
• Working knowledge of California residential purchase contracts
• Understanding of California transaction timelines and disclosure requirements
• Familiarity with Docu Sign Rooms or similar transaction management systems
• Experience with electronic signature platforms
• Strong organizational and deadline-management skills
• Ability to support multiple agents and active transactions simultaneously
• High attention to detail and accuracy

A California real estate license is not required for this position.

• Experience supporting multiple real estate agents simultaneously
• Experience in a California brokerage environment
• Familiarity with Dotloop Sign or similar platforms
• Strong knowledge of California disclosure workflows