Transaction Coordinator

Schedule: Monday – Thursday in-office, Friday work from home. 8AM - 4PM

Phillips Brothers Real Estate is looking to add a Transaction Coordinator to our growing team! This person will play a key role in the organization by keeping our real estate transactions organized and moving from contract to closing. They will handle the administrative, documentation, communication, and dead‑line management side of the deals.

The Transaction Coordinator will be responsible for taking a property from “under contract” to “closed” and manage all of the steps between. Some of their key responsibilities will include:

• Tracking contracts and paperwork to make sure everything is completed and signed
• Manage important deadlines such as inspections, earnest money, financing, title, and closing
• Coordinate with title companies, lenders, agents, buyers, and sellers
• Make sure earnest money is deposited
• Collecting missing documents and signatures
• Updating the company’s CRM with deal progress
• Coordinate closing processes
• Paying utility bills and insurance for properties under our ownership

Above all else, all employees at Phillips Brothers must be fun to work with and easy to be around. We have built a great work environment and a great culture, and so we want to work with people who are kind, honest, disciplined, and have good character. The Transaction Coordinator should also have the following experience:

• Experience executing real estate contracts and a strong understanding of the real estate contract-to-close process
• Extremely organized and detail oriented to ensure that all steps of the transaction are completed in a timely manner
• The ability to manage multiple transactions from executed contracts through closing while maintaining accuracy, meeting deadlines, and proactively communicating with all parties is essential
• Experience with  and Dot Loop is preferred, but not required

Our company is focused on buying and selling single‑family homes throughout metro Atlanta. We handle all aspects of the process in-house, including sourcing deals, purchasing/financing deals, project management, and ultimately selling the homes. Our impact on the community is twofold:
1) we give homeowners, especially owners of properties that need work, an easy and effortless way to sell their home quickly and
2) when we fix up a property and put it back on the market for sale, it makes the community just a little bit nicer, and also creates an opportunity for what is usually a first‑time homeowner to buy a home at a reasonable price. We are currently in a period of strong and healthy growth. In 2024 we did $25 million in revenue, in 2025 we did $35 million in revenue, and in 2026, we are on track to do $52 million in revenue.

We have been profitable since our very first deal. We have always put the overwhelming majority of profits back into our business and will continue to do so. As such, all of our growth has been accomplished without taking on any outside investors or any corporate debt.

• Unlimited Paid Time Off
• Paid Holidays
• Medical Benefits
• 401(k) with Company Match

Our philosophy on growth is, when you are ready, we are ready. We are always working to make sure that new opportunities are available for employees who want to grow. We want someone who is looking to grow in their career, and who can sit in on big decisions in the company and give valuable insight.