Clinical Trials Budget Specialist II - Office of Research

Position Overview

Within the Office of Research, the Clinical Research Operations Quality Program provides support such as regulatory guidance, budget support, research systems assistance, and resources to facilitate clinical research operations. The Clinical Trial Budget Specialist II develops budgets for clinical trials of increasing complexity, emphasizes quality, training, and monitoring, coordinates day‑to‑day study‑related activities, and provides project management support to teams to develop and finalize clinical trial budgets.

This position is fully remote, and all remote work must be performed within one of the MCW registered payroll states: WI, AZ, FL, IL, IN, MD, MI, MN, MO, NC, TN, TX, UT, GA, and DE.

• Develop clinical trial budgets, including review of protocols and relevant documents to ensure that appropriate costs and allocation of institutional resources are fully captured in the budget.
• Work in collaboration with ancillary teams, departments, investigators, research staff, supporting administration, and sponsors/funding agencies to create complete, comprehensive, accurate and timely budgets.
• Ensure appropriate research rates are applied to study budgets.
• Independently develop, negotiate, and finalize budgets of moderate complexity with sponsors, academic sites, and other extramural funding sources to reach an agreement on budget and payment terms.
• Submit and maintain the budget and other financial information into OnCore Clinical Trial Management System (CTMS) to maintain proper reimbursement and revenue integrity.
• Perform pre‑award quality assurance to verify completion of required elements prior to Medicare Coverage Analysis.
• Communicate and meet with stakeholders to facilitate ongoing budget discussions and provide updates to relevant parties.
• Use advancing knowledge to develop and disseminate clinical research education as needed in accordance with federal regulations, institutional policies, and specific protocol requirements.
• Apply knowledge of clinical research to provide recommendations and direction to clinical research teams to ensure budgetary compliance throughout all phases of the Clinical Trial Financials Lifecycle.
• Develop and support the formulation of program policies, procedures, and resources to establish and enhance clinical trial financials workflows.
• Provide excellent customer service while maintaining accurate results in a fast‑paced, deadline‑driven team environment.
• Engage in special projects and ad hoc duties as a member of the administrative team.

• Fundamental knowledge of clinical trials, including budget development and financial management is expected.
• Knowledge of research billing compliance, coverage analysis, institutional and departmental policies and procedures preferred.
• Data utilization, complex problem solving, critical thinking and resource management skills are necessary.
• Proficiency using Microsoft Excel is required.
• Experience with OnCore CTMS preferred.
• Excellent oral and written communication skills are essential.

• Appropriate experience may be substituted for education on an equivalent basis.
• Minimum Required
  
  Education:
  
  Bachelor’s degree.
• Minimum
  
  Required Experience:
  
  4 years.
• Preferred Experience:
  
  Experience with clinical research.

Work requires occasionally lifting moderate weight materials, standing, or walking continuously. Work environment may have occasional exposure to dust, noise, temperature changes, or contact with water or other liquids. Sensory acuity including the ability to detect, translate speech, distinguish colors, and perceive relative distances between objects may be required.

The target salary range for this position is $65,200 - $82,500 annually. The final offered salary will depend on the applicant’s education, experience, skills, and knowledge, as well as considerations of internal equity and market alignment.

• Health, Vision, and Dental coverage.
• Flexible Spending options.
• 403B Retirement Package.
• Competitive vacation and paid holidays.
• Tuition reimbursement.
• Paid parental leave.
• Employee & Family Assistance Program (EFAP).
• Pet insurance.
• On…