Contract Processing Specialist III

Applications to be submitted by March 11, 2026.

Compensation Grade: P16.

Compensation Details:
Minimum: $59,537.00 - Maximum: $59,537.00 annually. Positions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).

Department: (OHEHR) AI - AIDS Institute.

The Contract Processing Specialist III will work in the Office of Administration and Contract Management, which is a very busy office within the AIDS Institute that oversees the administrative and fiscal process for all contracts and payments that go through the New York State Department of Health (NYS DOH) and Health Research, Inc. (HRI). This position will provide support to contract managers and contractors on getting contracts and modifications developed and approved and vouchers submitted and paid.

The position will work in a contract database and various grants and financial management systems daily. This role involves juggling multiple priorities, communicating clearly with others, and keeping work organized and on track. Duties include but are not limited to performing a comprehensive review of contract budgets and corresponding payments, providing technical assistance to contractors and contract managers, tracking contracts and payments, and assisting in performing fiscal monitorings.

The incumbent may perform other appropriate related duties including supervising staff.

Bachelor’s degree in a related field and one year of fiscal or accounting experience, or an Associate’s degree in a related field and three years of fiscal or accounting experience, or five years of fiscal or accounting experience.

Experience working on contracts in an administrative/fiscal capacity; experience in reviewing and processing contract budgets and reimbursement vouchers, including the review of supporting fiscal documentation to ensure contractor compliance with fiscal and administrative requirements; at least one year of experience using a financial management system; experience using a grants management system.

Grant funded position required compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Up to 25% travel will be required.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states:
New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.

HRI participates in the E-Verify Program.

HRI is an Equal Opportunity Employer. Qualified Individuals with disabilities, veteran status, or other protected characteristics are encouraged to apply. The firm is committed to affirmative action.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve. HRI is on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives.

As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

• Health, dental and vision insurance — Several comprehensive health insurance plans to choose from;
• Flexible benefit accounts — Medical, dependent care, adoption assistance, parking and transit;
• Generous paid time off — Paid federal and state holidays, paid sick, vacation and personal leave;
• Tuition support — Assistance is available for individuals pursuing educational or…