Financial Coordinator

Job Summary

The Financial Coordinator will be a key part of the UW Population Health Institute (UWPHI) fiscal operations team, with a primary focus supporting post-award fiscal needs across a diverse set of sponsored contracts and grants. This includes monitoring expenses, providing budget updates and projections, financial reporting, purchasing support, and reconciling transactions.

The Financial Coordinator is responsible for understanding and adhering to complex guidelines, policies, and procedures for travel reimbursement, procurement, grant management, and other accounting functions.

This position may require some in-person work onsite at a designated campus work location, with some remote work possible at a non-campus location.

• Answer questions and provide accounting-related information to internal and external stakeholders according to established policies and procedures.
• Prepare and analyze financial data, reports, and records; identify discrepancies, investigate, recommend, and implement basic solutions as needed.
• Assist in preparing budgets and financial projections.
• Organize, prepare, and update basic financial statements, monthly and year‑end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting.
• Assist with accounting and reviewing reconciliations, journal entries, schedules, and reports.
• Prepare and/or approve financial transactions and payments.

• Customer service orientation with the ability to provide responsive, accurate support to internal and external partners, often liaising between the two.
• Strong written and verbal communication skills.
• Effective organizational skills and attention to detail.
• Ability to multitask and independently determine priorities.

• Two years of prior administrative, operational, or fiscal experience, preferably in an academic setting.
• Experience with Outlook, Word, Excel, and Google Suite (e.g., Google Sheets and Google Docs).

• Previous post‑award financial management experience within an academic institution, preferably within the UW System.
• Experience creating and maintaining complex budgets and spreadsheets.
• Experience with Generally Accepted Accounting Principles (GAAP).
• Experience using UW System specific financial software such as Workday (e.g., financial reporting, initiating costing allocations, submitting expense reports) and ShopUW+.
• Experience with UW Madison travel and purchasing policies and procedures.

Associates degree preferred; focus in business or finance is preferred.

The minimum salary for the position is $62,000 annually, but is negotiable based on experience and qualifications.

Brittany Brown, brittany.brown,

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The University of Wisconsin‑Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

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Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

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