Proposal and Award Generalist - Post-Award, Penn State Outreach

POSITION SPECIFICS

Penn State Outreach is seeking a Proposal and Award Generalist
- Post-Award (Professional Level) to play a vital role in supporting the mission of the organization. This positions primary focus will be on specialized invoicing for the Justice and Safety Institute (JASI) grants.

This position is funded for 12 months; continuation past 12 months will be based on university need, performance, and/or availability of funding.

• Bachelor's Degree
• No prior relevant work experience required; previous relevant work experience accepted in lieu of education.
• Required
  
  Certifications:
  
  None

• Run SIMBA GM reports to create unique specialized invoices requested by the sponsor.
• Ensure invoice double checks are in place and distribute to the appropriate parties.
• Communicate with the sponsor about invoices, budget and special requests.
• Track specialized invoicing.
• Obtain expenditure data, run system-generated financial reports, and create legible budget reports for Principal Investigator (PI).
• Ensure expenses are allowable, allocable, and reasonable.
• Compare actuals versus budget and submit a budget mod if needed.
• Prepare and submit salary distributions, salary redistributions, and wage transfers in SIMBA Labor Distribution.
• Ensure grant PO's are being captured and/or closed.
• Grant set-up functions; request new internal orders, budget upload, period of performance.

• Being detail-oriented is essential for the success of this position.
• Maintain collaborative relationships with various partners internally and externally to the University.
• Strong organizational, time management, analytical, and problem-solving skills, and the ability to thrive in a fast-paced, deadline-driven, environment.
• Proactive and self-motivated, with a demonstrated ability to work independently and as part of a team and take initiative in a fast-paced environment.
• Ability to communicate utilizing clear, concise, and compelling language.
• Outstanding interpersonal and communication skills, with the ability to collaborate effectively with colleagues at all levels of the organization.

This is a hybrid position that combines remote and on-campus work. Questions related to hybrid work arrangement should be directed to the hiring manager during the interview process.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

The salary range for this position, including all possible grades, is $49,188.00 - $71,340.00.

Salary Structure
- Information on Penn State's salary structure

• In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time.
• One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children.

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters.

The ASR is available for review here.

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