Federal Proposal Manager

The Federal
Proposal Manager will be responsible for leading Bay Nova’s end-to-end Federal proposal development lifecycle while serving as a key leader within the company’s growth organization. This role will ensure Bay Nova consistently submits high-quality, compliant, and compelling proposals while helping mature the people, processes, tools, and content that support sustainable business growth across Federal Civilian, Health, and DoW markets.

Proposal leadership is the primary responsibility of this role and represents the company’s highest growth priority. The Proposal Manager is expected to balance broader growth initiatives with the timely delivery of winning proposals, ensuring proposal excellence remains the primary focus of the role.

The Proposal Manager works closely with executive leadership, BD/Capture/Sales, technical subject matter experts, delivery teams, partners, and subcontractors to translate customer requirements into winning proposals. Beyond proposal leadership, the role contributes to capture planning, market research, marketing initiatives, customer engagement planning, corporate capabilities development, and continuous improvement of the company’s growth processes.

This position reports directly to executive leadership and plays a critical role in achieving the company’s strategic growth objectives.

This is a remote position.

• Lead the successful development and submission of winning proposals.
• Develop and mature the proposal infrastructure, tools, reusable content, and processes that improve long-term growth effectiveness.
• Support business development, capture, marketing, and delivery activities where those efforts directly strengthen active pursuits or position the company for future opportunities.

As the company grows, the scope of this role may expand to include broader ownership of growth operations and/or leadership of additional growth personnel.

• Lead the complete proposal lifecycle (RFIs, Sources Soughts, RFP, RFQs, etc.) from opportunity qualification through submission and post-submission lessons learned
• Write Technical, Management, Past Performance and other sections as needed to respond to customer requirements
• Develop proposal schedules, compliance matrices, outlines, storyboards, and production plans
• Manage proposal teams consisting of technical/delivery staff, pricing, contracts, recruiting, and executive leadership
• Drive proposal strategy, win themes, discriminators, messaging, and customer-focused content
• Ensure proposal compliance with solicitation requirements, evaluation criteria, and submission instructions
• Coordinate color team reviews (Pink, Red, Gold, White Glove) and ensure timely incorporation of reviewer feedback
• Oversee proposal production, quality assurance, formatting, graphics coordination, and final submission
• Maintain proposal repositories, templates, boilerplate content, resumes, past performance libraries, and proposal knowledge management assets
• Analyze proposal metrics and implement continuous process improvements to increase proposal quality and win rates

• Partner with business development personnel to qualify opportunities aligned with company strategy
• Assess opportunities posted to eBuy, SAM.gov, etc. and provide pursuit recommendations
• Participate in bid/no-bid decisions
• Support capture planning activities including competitive analysis, customer research, teaming strategies, and win strategy development
• Assist in developing executive summaries, capability statements, and customer presentation materials
• Coordinate with teaming partners throughout capture and proposal efforts
• Help maintain visibility into the opportunity pipeline to support proposal planning and resource forecasting

• Collaborate on the development of corporate capabilities materials, solution briefs, white papers, case studies, and other customer-facing content
• Support marketing initiatives that directly enable business development and proposal efforts. Ownership of broader corporate marketing activities may reside elsewhere within the…