Sales Support Specialist - Remote

Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.

Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere.

The Sales Support Specialist supports the sales team by coordinating VAC submissions, onboarding new customers, and ensuring smooth account setup from approval through implementation. This role works closely with Sales and cross‑functional teams to generate quotes, support equipment evaluations and upgrades, and provide clear reporting and insights. As a key customer contact, the specialist delivers responsive, professional service while keeping processes organized, compliant, and running efficiently.

Must be available to work Pacific/Mountain time zones.

• Responsible for all VAC (Value Analysis Committee) submission documentation for new customers and following up until approved.
• Collaborate with Customer, Sales, Legal and Finance to support the internal New Account setup process upon or during VAC approval.
• Generate,analyze and distribute customer onboarding reports.
• Generate quotations for sales,maintainERPsystemand generatequotetosales metrics for organization.
• Partner with Sales to analyze choices and financial capacities of each customer and suggest suitable solutions within company guidelines
• Monitor inbox and delegate sales leads to appropriate salesand staff members
• Facilitate the equipment upgrade process with customers and sales.
• Support Equipment Evaluation program and coordinate the purchase conversion with Sales and Customers.
• Ensure customer satisfaction by answering incoming/outbound calls and emails in a friendly,engaged and enthusiastic manner.
• Review and respond to all emails with professionalism,accurateinformationandtimelyfollow up.
• Document customer interactions by recording details of any inquiries, requests or feedback per Standard Operating Procedures.
• Maintains knowledge of and adheres to all processes,policies and procedures.
• Escalates issues as necessary for guidance from others.
• Work with Customer Service Management inidentifyingand documenting areas of process changes and/or improvements.
• Collaborate with internal departments on andmaintainall source documents used tofacilitatea VAC submission. This will include leading the ECO process with Quality.
• May support order entry process in times of need.
• Other duties as assigned.

• Education:
  
  High school diploma
• Minimum 5 year's experience in a customer service role or equivalent combination of education and experience
• Work location:
  
  Remote (West Coast)
• Travel: 10%
• Full time employment
• High degree of attention to detail and ability to multi-task in a fast-paced environment
• Problem Resolution, follow-up, planning and organizational skills, including ability to meet deadlines.
• Must be able to work independently and on a team utilizing effective time management.
• Must be proficient with typing and the use of MS Word, Excel, Outlook, Teams.
• Must have ability to learn quickly and adapt to new technologies and applications.
• Netsuite , Sales Force , Quick Books system experience preferred
• Must be able to work at a computer workstation for extended periods of time.
• Medical Device experience required .
• Compliance with relevant county, state, and Federal rules regarding vaccinations.

At Calyxo, you will be part of a knowledgeable, high-achieving, experienced and fun team. You will work in a diverse work environment with experienced, proven leaders and have an opportunity to shape our company culture. You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself.

We also offer a compensation plan as follows:

• Competitive base salary range of…