Sales Coordinator ​/ Founder’s Assistant (In-Person – North Scottsdale ​/ Cave Creek Area)

Sales Coordinator / Founder’s Assistant (In-Person – North Scottsdale / Cave Creek Area)

Work directly with the founder of a fast-growing premium ranch structure company.

Palouse Ranches designs and delivers high-end portable barns and structures for horse and livestock owners. Our customers care about craftsmanship, aesthetics, and a seamless buying experience. Our production facility is based in WA State, and the founder is based in North Scottsdale, where this role works from the founder’s home office. This position is 100% in Scottsdale and does not require travel to Washington.

We’re looking for a highly organized Sales Coordinator / Business Assistant to work side‑by‑side with the founder every day in our North Scottsdale home office. Your job is to keep our sales world organized, fast, and clean in Hub Spot so no high‑value lead ever slips through the cracks. You’ll help turn what’s in the founder’s head into clear checklists and processes and shepherd deals from first contact to paid order.

Work in‑person with the founder in North Scottsdale (Cave Creek Area) Monday–Friday.

Place friendly, professional phone calls to:

• Confirm and reschedule appointments
• Set appointments from warm leads
• Follow up on quotes and information requests

Own “CRM hygiene” in Hub Spot:

• Create and update deals, contacts, and activities
• Attach photos and relevant files to records
• Ensure every active lead has a next step / task set
• Draft clear, professional follow‑up emails (based on notes or call recordings)

Process Orders.

• Create sales orders from approved quotes in our systems.
• Collect payments (deposits and balances) by sending invoices, taking cards over the phone, and confirming funds received.

Keep the founder’s sales calendar full and clean: confirmations, reminders, and notes.

• You are extremely organized and detail oriented.
• You speak clearly, write clearly, and are friendly and professional on the phone.
• You are comfortable in Hub Spot (or similar CRM) and Google Workspace.
• You can listen to calls, take smart notes, and translate them into clean quotes, orders, and follow‑ups.
• You are comfortable handling payment information with discretion and accuracy.
• You enjoy turning messy processes into simple checklists.
• You like working closely with an owner and getting real‑time feedback.
• You can reliably work in‑person in North Scottsdale each workday.

• Documenting current sales processes into clear checklists and SOPs.

• Location:
  
  In‑person only, North Scottsdale, AZ / Cave Creek Area (home office).
• Schedule:
  
  Full‑time, weekdays (must overlap normal business hours).
• Health Benefits (HRA)
• 401(k) with Company Match
• Paid Time Off
• Employee Discounts
• Supportive, growth‑oriented company culture

• Small, fast‑growing company — no corporate red tape
• Direct mentorship and coaching from ownership
• Your results directly influence company growth and expansion
• Real career advancement as we scale across the West
• Customers trust our craftsmanship, service, and brand
• You become part of a company shaping the livestock shelter industry