Research Office Assistant at Vitalief Newark, NJ

OVERVIEW

Vitalief is an innovative consulting company working at the intersection of Sponsors, CROs, and Sites across the research and clinical trials landscape. By blending deep subject matter expertise with strong business acumen, we deliver consulting and Functional Service Provider (FSP) solutions that empower organizations to do more with less, streamlining operations, reducing costs, and accelerating breakthroughs that ultimately benefit patients.

We are seeking a highly motivated Research Office Assistant (as a temporary Vitalief employee) to support one of our client's long-term NIH-funded research study focused on women with Alcohol Use Disorder (AUD). This project investigates the neurological and cognitive factors underlying substance use and abuse. The coordinator will play a role in supporting study activities, supporting participant care, and ensuring regulatory compliance.

Work Location:

Newark, NJ. This is a hybrid position – while the role is primarily onsite, remote work is possible (1–2 days per week once fully trained), depending on the patient and study schedule.

Work Hours:

8:00 AM – 5:00 PM, hours can be flexible. Pay Rate:
Up to $20/hr as a temporary Vitalief employee. Initial duration is 12 months.

• Provide support to a Clinical Coordinator for the implementation of a multi-year NIH-funded clinical research study.
• Collaborate closely with research and lab team members to ensure smooth study operations.
• Provide coordination of trial participant scheduling, flow, and retention throughout the study duration via phone conversations.
• Adhere to and assist with required documentation pertaining to study guidelines.
• Assist with needed correspondence across departments and make pick up and deliveries of needed supplies/equipment from other offices within the campus.
• Perform other clinical trial related tasks as assigned by manager.

• Bachelor's degree required.
• Experience (including internships) in a research, clinical, and/or laboratory setting is a plus.
• Passionate about pursuing a career in clinical research.
• Strong interpersonal, written, and verbal communication skills.
• Sound decision-making and critical thinking abilities.
• Highly organized, self-directed, and adaptable, with excellent time management skills.
• Compassionate and professional demeanor when working with study participants.
• Collaborative mindset and ability to work well with multidisciplinary teams (physicians, nurses, lab/hospital staff).
• Responsiveness and good judgment in escalating issues to supervisors or the broader team.
• Proficiency with Microsoft Office; experience with databases or research reporting tools is helpful.

Prolonged periods of sitting at a desk and working at a computer. Standing, walking, visual perception, talking and hearing. Lifting up to 20 lbs.