Assistant Administrator, Department of Physical Medicine and Rehabilitation

Overview

The University of Virginia is seeking an Assistant Administrator to support the School of Medicine’s Department of Physical Medicine and Rehabilitation. This position provides day-to-day operational and strategic support to the Department Administrator and oversees key departmental functions including medical education and residency program, promotions and tenure, clinical privileging and credentialing, recruitment coordination, and faculty communications. The role also supports initiatives at the direction of the Department Administrator, including institutional reporting across all missions, financial analysis, and other activities supporting the department’s research, education, and clinical programs.

• Lead cross‑functional departmental initiatives involving clinical operations, faculty affairs, and administrative infrastructure to ensure alignment with institutional priorities and operational efficiency.
• Oversee faculty lifecycle processes including recruitment coordination, onboarding, credentialing, privileging, and promotion timelines to ensure compliance with institutional and regulatory standards.
• Serve as a liaison between the department and institutional stakeholders including Faculty Affairs, HR, Finance, Marketing, and clinical operations to coordinate initiatives and resolve complex administrative matters.
• Lead administrative and operational projects from planning through execution, ensuring timelines, deliverables, and stakeholder expectations are met.
• Identify opportunities for process improvement and implement solutions that strengthen efficiency, communication, and compliance across departmental operations.
• Prepare executive‑level briefings, reports, and strategic summaries for departmental and institutional leadership.
• Ensure departmental compliance with institutional policies, accreditation standards, and regulatory requirements related to faculty affairs and operations.
• Other duties may be assigned.

• Provide direction, leadership, and day‑to‑day management of educational and departmental activities in the Physical Medicine and Rehabilitation Residency Training Program, ensuring that the training meets national certifying agency requirements while delivering a high‑quality educational experience for the residents.
• Coordinate recruitment and credentialing of new residents annually and process graduates through the graduation and exit process.
• Prepare and coordinate ACGME’s Next Accreditation System (NAS).
• Coordinate departmental educational activities outside of the residency training program.
• Coordinate multiple medical‑student elective rotations with the UVA School of Medicine.

• Education:
  
  Bachelor’s degree.
• Experience:
  
  Four years of increasingly responsible management and administrative responsibility, with at least two years of supervisory experience.
• Relevant exempt‑level experience may substitute for a degree.

This is primarily a sedentary job involving extensive use of desktop computers. The position may occasionally require traveling some distance to attend meetings and programs.

$80,000 – $85,000, commensurate with education and experience.

• This is an exempt‑level, benefited position.
• This position is based in Charlottesville, VA, and is eligible for a hybrid schedule, with additional on‑site presence as needed after required in‑person training and in accordance with UVA’s remote‑work guidelines.

• Background checks and pre‑employment health screenings will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

The University of Virginia is an equal‑opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non‑discrimination and equal opportunity employment.