Clinical Trial Coordinator- Homebased

Job Title:

Clinical Trial Coordinator (Home-based)

Job Description

The Clinical Trial Coordinator is responsible for independently managing multiple clinical trial sites from study start-up through closeout in a fully remote capacity. This role serves as the primary point of contact for each site, ensuring all essential documents are collected, reviewed, approved, and filed accurately to support rapid site activation and ongoing compliance. The coordinator guides site personnel through all aspects of study readiness, maintains real-time data in clinical systems, and oversees site performance across a high-volume portfolio.

This is a fast-paced, high-visibility position suited for experienced professionals who are confident, proactive, and comfortable taking full ownership of their assigned sites.

Responsibilities

+ Manage multiple clinical trial sites from study start-up through closeout, serving as the primary point of contact for each site.

+ Guide site personnel through all aspects of study readiness, including addressing protocol questions, clarifying document requirements, and setting operational expectations.

+ Collect, review, approve, and file all essential documents required for site activation and ongoing regulatory compliance.

+ Maintain accurate, real-time updates in the Clinical Trial Management System (CTMS), including daily logs of site communications and status changes.

+ Perform daily filing of study documents in the sponsor's Veeva Vault eTMF and complete scheduled quality control checks on the electronic trial master file.

+ Handle logistics checks and query resolution for enrolled subjects in the absence of assigned Clinical Research Associates, ensuring data accuracy and protocol adherence.

+ Provide timely and precise site status updates, actively managing activation timelines and study milestones across a high-volume site portfolio (potentially 20-30 sites on larger studies).

+ Build and sustain strong site relationships, ensuring ongoing compliance, performance, and engagement throughout the study lifecycle.

+ Work independently to anticipate site needs, identify issues early, and implement solutions that keep studies moving forward without prompting.

+ Support fast-moving timelines and evolving study requirements, adapting quickly to new processes, expectations, and priorities.

+ Communicate confidently and professionally with investigators, coordinators, and other site personnel, offering training and support as needed.

+ Contribute to a collaborative, mission-driven research environment by sharing knowledge, supporting colleagues, and promoting transparency and inclusion.

+ Participate in occasional travel for Investigator Meetings or Kickoff Meetings if required.

+ Onboard quickly to active and new studies, learning study protocols and systems efficiently to begin contributing with minimal ramp-up time.

Essential Skills

+ Minimum three years of clinical research and end-to-end clinical trial management experience, such as in-house CRA or similar roles.

+ Demonstrated experience supporting clinical trials from start-up through closeout, including hands-on document and site management responsibilities.

+ Clinical research organization (CRO) experience with the ability to operate independently from day one.

+ Proven expertise in essential document management, including collection, review, approval, and filing from study start-up through site activation.

+ Ability to provide accurate, timely site status updates and maintain activation timelines in a high-visibility environment.

+ Strong attention to detail with the ability to work quickly while maintaining high quality standards.

+ Strong verbal and written communication skills, with the confidence to guide, train, and support site…