Temporary Compliance Coordinator

Temporary Compliance Coordinator

Estimated timeline for this temporary position is 4-7 months

EXEMPT:
No SALARY LEVEL: $24.00 per hour DEPARTMENT: ECE

LOCATION:

Santa Rosa Central Office and multiple offsite centers in Sonoma County

REPORTS TO:

Assistant Director ECE HOURS : FT-40 hours per week

The objective of Sonoma Community Action Network (Sonoma CAN) is to partner with low-income families and individuals to help them achieve economic and social empowerment, build community, and advocate for social and economic justice. Sonoma CAN operates a wide variety of programs benefiting low-income Sonoma County residents.

Our Mission:
Sonoma CAN is a catalyst of equitable transformation, aligning partners and resources to implement values-based, data-driven, community-led solutions that help families reach their full potential.

Our Vision:
We see our Sonoma County transformed into an empowered community of thriving families where every child is raised with joy, justice, and connection.

Our Values:
Joy, Amor, Esperanza, Equity, Fuerza, Dignity, Inclusión

Our Promise:
Sonoma CAN changes people's lives, embodies the spirit of hope, improves communities, and makes America a better place to live. We care about the entire community and we are dedicated to helping people help themselves and each other.

The Compliance Coordinator is responsible for ensuring full compliance with Office of Head Start regulations, including the Head Start Program Performance Standards (HSPPS), as well as State of California licensing requirements and agency policies.

This position will oversee the program's compliance system, maintaining staff and site licensing files, Program policies and procedures, support in implementing program monitoring system, supports data-driven decision-making, and ensures readiness for federal and state reviews. The role is critical in maintaining high-quality services for children and families in Sonoma CAN

Duties include but are not limited to the following:

• Maintain, organize, and monitor staff files and site files to ensure full compliance with applicable licensing regulations, including California Department of Social Services Community Care Licensing Division and Office of Head Start requirements.
• Ensure all staff records are complete, current, and compliant, including but not limited to:
  Background clearances and fingerprinting Health screenings and immunization records Required certifications (CPR/First Aid, Mandated Reporter, etc.) Education and qualification documentation Ongoing professional development/training records( Child Plus)
• Oversee and maintain site licensing files, ensuring required documentation is readily available and up to date, including:
  Facility licenses and waivers Fire clearances and safety inspections Emergency preparedness plans Child records as required by licensing Health and safety documentation
• Conduct regular internal file reviews and monitoring to ensure compliance with federal, state, and local regulations; identify gaps and follow up with appropriate staff for timely corrections.
• Provide technical assistance and training to site staff on compliance documents, documentation standards, and licensing requirements.
• Serve as a liaison during licensing inspections, audits, and federal reviews, ensuring all required documentation is accessible and compliant.
• Develop and implement systems and tracking tools to ensure timely updates and ongoing compliance of all files.

Data Management & Analysis

• Oversee data accuracy in Child Plus
• Develop dashboards and reports to track compliance indicators.
• Analyze trends and share actionable insights with leadership.
• Support PIR, Community Assessment, Self-Assessment, and Monitoring data

Monitoring System Oversight

• Provide support in implementing an agency-wide monitoring plan covering all service areas:
• ERSEA (Eligibility, Recruitment, Selection, Enrollment, Attendance)
• Education & School Readiness
• Health (medical, dental, nutrition, mental health)
• Family & Community Engagement
• Disabilities Services
• Conduct ongoing monitoring activities including:
• Site visits (centers and home-based programs)
• File reviews and documentation checks
• Classroom and service area compliance reviews
• Ensure timely follow-up and resolution of findings and non-compliances.

Training & Capacity Building

• Support staff in understanding compliance expectations and documentation requirements.
• Provide ongoing training and technical assistance to staff
• Develop tools, checklists, and guidance documents to strengthen compliance practices.

Policy & Procedure Alignment

• Ensure integration of compliance into daily operations.
• Support implementation of procedures across all program areas.

Federal & State Review Preparation

• Provide support in preparation for federal monitoring reviews (Focus Area 1 &
  2).
• Provide support to conduct mock reviews and internal audits.
• Coordinate document collection and review…