Fleet Operations Program Manager; Hybrid-Remote in Jensen
Buffalo, Erie County, New York, 14201, USA
Listed on 2026-06-04
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Transportation
Fleet Maintenance Manager -
Management
Job Summary
The Fleet Operations Program Manager provides strategic leadership and accountability for OASIS Infrastructure Asset Maintenance's entire fleet program, encompassing highway and road maintenance operations across the states where OASIS operates. The role is responsible for ensuring fleet availability, cost control, regulatory compliance, and operational performance across all vehicles and equipment supporting DOT contract execution. Reporting to the Senior Director of Internal Operations (SDIO), the Fleet Operations Program Manager sets the direction for fleet strategy, establishes performance standards and key metrics, and holds the fleet team accountable for delivering measurable results.
This position directly supervises the Fleet Coordinator, who handles day‑to‑day fleet administration, vendor coordination, and maintenance scheduling, and is ultimately accountable for fleet readiness, total cost of ownership, compliance with DOT and FMCSA regulations, and the alignment of fleet resources with project requirements across all contract portfolios.
Develop and execute a multi‑year fleet strategy aligned with OASIS's contract portfolio, growth plans, and operational requirements across all states. Establish fleet performance standards and key performance indicators (KPIs), including fleet availability rate, utilization rate, cost per mile, cost per unit, downtime percentage, and maintenance compliance rate. Monitor fleet performance metrics on a weekly and monthly basis, identifying trends, gaps, and corrective actions needed to meet targets.
Present fleet performance dashboards and reports to executive leadership, connecting fleet metrics to project performance and financial outcomes. Set annual fleet goals tied to cost reduction, availability improvement, compliance, and operational efficiency. Hold the Fleet Coordinator and fleet support staff accountable for achieving established targets and standards. Benchmark OASIS fleet performance against industry standards for highway maintenance and infrastructure operations.
Own the fleet budget across all expense categories (maintenance, fuel, parts, insurance, leasing, capital purchases, and disposal costs), with direct accountability for staying within approved allocations. Lead annual fleet budget development in partnership with the SDIO and Finance, building bottom‑up forecasts by location, vehicle class, and expense category, supported by historical data and operational projections. Maintain accurate, real‑time fleet financial data through OASIS financial systems, ensuring every fleet expense is captured, coded to the correct project or cost center, and traceable from source document to general ledger.
Enforce job‑cost allocation standards that tie every fleet expense (fuel, maintenance, parts, labor, equipment usage) to the specific project, contract, or cost center it supports, ensuring accurate contract profitability reporting. Review and approve all fleet expenditures, ensuring purchases, repairs, and services are justified, properly coded, and aligned with budget targets. Enforce OASIS expense and procurement standards across the fleet program, ensuring all purchases follow approval workflows, proper documentation, and audit‑ready records.
Establish spending controls and approval thresholds for repairs, ensuring high‑cost repairs are evaluated against replacement economics. Track and report fleet spending variances monthly, providing the SDIO and CFO with clear explanations, root‑cause analysis, and corrective action plans. Analyze total cost of ownership (TCO) for each vehicle and equipment class, identifying high‑cost units, excessive repair spending, and replacement triggers. Develop cost reduction strategies through preventive maintenance optimization, vendor consolidation, fuel management, and lifecycle replacement planning.
Evaluate lease vs. buy decisions for all vehicle and equipment acquisitions, presenting cost‑benefit analyses to leadership. Monitor fuel consumption and costs across the…
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