Accounts Payable Specialist

Overview

HCI Systems Inc. is a rapidly growing low‑voltage contracting company based in California. We are seeking a driven and detail‑oriented Accounts Payable Specialist to join our team in Ontario. This role will support the accounting department, ensuring accuracy in invoice posting across our business entities: HCI Systems, Control Systems and CMD Electric.

• Post invoices accurately across multiple business entities – HCI Systems, Control Systems, and CMD Electric.
• Process a high volume of approximately 45–100 invoices per day accurately and efficiently.
• Enter and post invoices into the accounting system accurately and efficiently.
• Verify and match packing slips with corresponding POs and invoices.
• Request payment approvals from project managers.
• Perform weekly check runs.
• Reconcile vendor and credit card statements.
• Assist with end‑of‑month closing duties and miscellaneous data entry.
• Maintain compliance documents and obtain vendor lien releases.
• Assist with phone calls as needed.

• Associate’s degree or equivalent work experience.
• 2‑3+ years of Accounts Payable experience.
• Prior accounts payable experience within construction is helpful.
• Ensure a high level of confidentiality and professionalism in all interactions.
• Ability to prioritize and meet deadlines in a fast‑paced environment.
• Driven, detail‑oriented, and highly organized.
• Ability to manage a heavy workload efficiently and accurately.
• Exceptional customer service and professional phone etiquette.
• Team player who contributes to a positive and collaborative work environment.

• Unlimited Growth – Our expanding product lines and markets drive consistent double‑digit growth, creating ongoing opportunities for advancement.
• Comprehensive Benefits – Enjoy 401(k) with matching, reduced‑cost medical, dental, and vision insurance, plus flexible spending accounts. Additional voluntary benefits include life insurance, disability, and accident coverage.
• Paid Time Off – Recharge with paid holidays and our PTO plan.
• Weekly Pay – Get paid every Friday.
• Employee Perks – From appreciation events and department outings to wellness programs and pet insurance, we invest in our team’s well‑being.

HCI is an equal opportunity employer. We will not unlawfully discriminate against qualified applicants or employees with respect to any terms and conditions of employment based upon actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances (“Protected Classifications”).

When legally required, HCI will reasonably accommodate.

USD $24.00 - USD $27.00 /Hr.