Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a manufacturing organization in Ontario, California on a contract basis. This position supports day-to-day invoice processing and vendor payment activities in a high-volume setting, requiring strong accuracy, sound judgment, and the ability to move work forward on schedule. The ideal candidate is detail-oriented, comfortable working with numbers, and able to collaborate effectively with accounting and shipping teams while maintaining clear communication.

Responsibilities:

• Process vendor invoices from receipt through entry, ensuring documentation is complete and information is recorded accurately.
• Review billing details, validate payment terms with suppliers, and confirm that received goods align with invoice records before submission.
• Perform three-way matching by comparing purchase documentation, receipts, and invoices to identify and address inconsistencies.
• Classify, batch, and code invoices by customer location or regional assignment, then post transactions into internal accounting systems.
• Support weekly payment activity by preparing approved items for check runs and handling ACH and wire payment workflows.
• Investigate invoice variances, missing documentation, and payment issues, working with vendors and internal teams to resolve discrepancies promptly.
• Coordinate closely with the shipping department and accounting staff to verify delivery status and maintain smooth invoice flow.
• Use Quick Books Desktop and Excel tools, including pivot tables and VLOOKUPs, to organize payable data and support reporting needs.