Bookkeeper/Office admin
Listed on 2026-09-12
-
Accounting
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk, Accounts Receivable/ Collections -
Administrative/Clerical
Office Administrator/ Coordinator, Bookkeeper/ Accounting Clerk
About Us
Prime Construction Services ,Inc.isagrowingconstructioncompanyservingthe
Inland
Empire.
We'reatight-knitofficethatsupportsfieldcrewsacrossmultipleactiveprojects.
Thisrolesitsatthecenterofouraccountingandprojectadministration—ifyoulikeowningyourwork,being trusted,andseeingthedirectimpactofaccuratenumbers,you'lldowellhere.
We'relookingforanexperienced
Construction
Bookkeeper/Office Administratortokeepourjobcostingaccurateandourprojectpaperworkmoving.
You'llworkdirectlyunderandreporttoour
Controller/Labor Compliance Manager ,withhands-ontrainingandsupportasyoulearnoursystems.
Thisisahands-onrolein
Quick Books Online Advanced ,andtherightpersonisdetail-obsessed—everytransactiongetstotherightjob,everybillgetscodedcorrectly,andnothingfallsthroughthecracks.
Constructionaccountingexperienceisstronglypreferred.
Ifyou'vehandledjobcosting,lien waivers,preliminary notices,andCOIsbefore,you'llbeuptospeedquickly.
Job Costing&Accounts Payable
- Processandcategorizebanktransactionsin Quick Books Online Advanced ,ensuringeverycostisappliedtothecorrectproject
- Cross-checktransactionsagainstvendoraccountstoconfirmwhichjobeachchargebelongsto
- Entervendorbillsandaccuratelyallocatethemtothecorrectjobandcostcode
- Scanandenterreceipts,matchingthemtobanktransactionsin
Quick Books - Maintain clean,audit-readyjobcostrecords
Project Billing
- Assistwithmonthlyandbi-monthlyprojectbilling
- Prepareandtrack Time&Material(T&M) tickets
- Supportbillingbackup,documentation,andfollow-upwithclients
Project Compliance&Documentation
- Request Certificates of Insurance (COIs) fromourinsurancebrokeranduploadthemtoclientportals
- Ensurea Preliminary Noticeissentoneverynewjob ,andtrackdeadlines
- Maintainvendorandsubcontractordocumentation(W-9s,insurance certificates,compliance files)
Payroll&Labor Compliance(occasional)
- Assistwithpayrollprocessing
- Supportpublicworkslaborcompliance,includingcertifiedpayrollandeCPRsubmissions
- Helpverifyproperworkerclassificationsandprevailingwagerates
Office Administration
- Generalofficesupport:filing,correspondence,supplies,anddirectadministrativesupporttothe
Controller/Labor Compliance Managerandmanagementteam
- 3+yearsoffull-chargebookkeepingexperience;constructionindustryexperiencestronglypreferred
- Proficiency in Quick Books Online (QBOAdvancedandProjects/jobcostingabigplus)
- Workingknowledgeofconstructiondocumentation:preliminary notices,lien waivers,COIs,W-9s
- Familiaritywithcertifiedpayroll/eCPRandprevailingwagecomplianceisamajorplus
- Strong Excelskillsandcomfortlearningnewsoftware
- Exceptionalattentiontodetailandfollow-through—youcatchwhatothersmiss
- Abilitytojugglemultipleprojectsanddeadlineswithoutlosingaccuracy
- Professional,discreet,andtrustworthywithconfidentialfinancialandpayrollinformation
- Clearwrittenandverbalcommunicationwithvendors,clients,andfieldstaff
Nicetohave: DIR/eCPRportalexperience,experiencewithconstructionprojectmanagementsoftware,notary commission.
What We Offer- Competitivehourlypaybasedonexperience
- Paidsickleave
- Fullbenefitspackagediscussedduringtheinterviewprocess
- Stable,full-timepositionwithacompanythatvaluesaccuracyandinitiative
- Directaccesstoleadership—yourworkisseenanditmatters
Monday–Friday,[8:00AM–5:00PM],on-siteatour
Ontario,California office.
Thisisnotaremoteposition.
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