Administrative Accounting Assistant

Key Responsibilities

• Assist walk-in and phone customers with product questions, pricing, availability, purchases, payments, invoices, and general account inquiries.
• Process over-the-counter sales, customer payments, receipts, invoices, and related transaction documentation accurately.
• Support Accounts Payable and Accounts Receivable functions, including vendor invoices, customer payments, account records, reconciliations, and invoice discrepancies.
• Utilize Quick Books to enter, update, maintain, and retrieve accounting and customer account information.
• Prepare and organize documentation for bank deposits, check runs, accounting records, customer files, vendor files, and confidential business documents.
• Provide general administrative support, including data entry, filing, scanning, copying, correspondence, office organization, phone coverage, and special projects.

• Pay Range: $22.00 to $28.00 per hour, depending on experience.
• Job Type: Temp-to-Hire.
• Schedule:
  
  Monday through Friday, 7:00 AM to 3:30 PM.
• Work Location:
  
  100% onsite in Ontario, CA.

For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

• Support daily Accounts Payable and Accounts Receivable activity, including invoice entry, customer payment posting, vendor records, and account documentation.
• Provide customer service and over-the-counter sales support for walk-in customers and incoming phone inquiries.
• Maintain accurate accounting, customer, vendor, and administrative records using Quick Books, Microsoft Office, and internal systems.
• Assist the Office Manager with daily office operations, filing, payment processing, reporting, and administrative projects.
• Bilingual in English and Spanish is required.
• 2+ years of hands‑on Accounts Payable and Accounts Receivable experience is required.
• Quick Books experience is required.
• Prior experience in administrative support, accounting support, customer service, or office operations is required.
• Strong understanding of invoices, payments, customer accounts, vendor accounts, and basic accounting documentation.
• Experience handling cash, checks, customer payments, or over-the-counter transactions is strongly valued.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Strong attention to detail, accuracy, organization, and time management.
• Ability to handle confidential financial and business information with professionalism and discretion.
• Ability to multitask, prioritize competing responsibilities, and work effectively in a busy office environment.
• Reliable, dependable, customer-focused, and comfortable supporting a small team.

• Construction industry experience is preferred.
• Bachelor's degree in Business, Communications, Finance, Accounting, or a related field is preferred, but not required.
• Experience working in a small office, family-owned business, or hands‑on customer‑facing environment is a plus.
• Prior experience supporting an Office Manager or performing blended accounting, administrative, and customer service duties is preferred.

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The pay transparency policy is available here: https://.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the…