Law Office Manager

Benefits

• 401(k) matching
• Bonus based on performance
• Competitive salary

We are seeking an Office Manager to join our team. In this role, you will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. Your responsibilities will include billing and collecting from clients, maintaining the office accounts, scheduling meetings, paying invoices, negotiating with vendors, and maintaining office equipment. The ideal candidate is highly organized with excellent verbal and written communication skills and the ability to implement systems and procedures.

• Bill and collect from clients
• Maintain and review time entries from all staff for invoicing
• Process payroll and maintain employee records
• Maintain a calendar of appointments and meetings
• Maintain and update office procedures
  
  Maintain office equipment in good working order with the assistance of the third-party IT department
• Pay and record invoices
• Maintain office accounts and perform regular reconciliations on Quick Books
• Negotiate contracts and pricing with vendors and service providers
• Accurately maintain the general office budget
• Perform any additional administrative duties relating to maintaining office efficiency

• Minimum 2 years of experience as an Office Manager or similar position required
• Some college required, a degree in business administration/management preferred
• Understanding of office equipment, systems, and procedures
• Skilled in Quick Books, Practice Panther legal software, Microsoft Office, Excel, and Outlook
• Excellent time management skills and ability to prioritize multiple tasks
• Strong problem-solving skills and attention to detail
• Excellent verbal and written communication skills