Office Services Coordinator

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

• Support for the Pooled Support Team
• Provide administrative support to a small team or department
• Work in a close‑kine, professional, fast‑paced corporate environment

• Proofreading, formatting, editing, and redlining documents using templates
• Typing support for brokers and office staff
• Heavy email communication
• Multitasking in a fast‑paced environment
• Backup support for reception desk
• Assist with event setup and teardown
• General administrative support for the Operations team
• Opportunity to gain exposure to real estate industry

• Experience: 3 years preferred, especially in a corporate environment
• Education: High School Diploma/GED required
• Systems/Software:
  • Microsoft Office (high proficiency in Word, Excel basics)
  • InDesign (preferred)
  • Docu Sign (preferred)
• Certifications/Licenses: Not required

• Strong multitasking ability
• High customer service orientation
• Excellent attention to detail
• Personable and friendly personality
• Team‑focused mindset

• Real estate background or experience

• Provide administrative support to multiple professionals; manage conflicting priorities
• Proofread, edit, and format documents with attention to detail
• Prepare proposals, presentations, and communication materials
• Coordinate distribution of internal/external marketing information
• Gather documentation to process brokers’ commission payments (per accounting policies and laws)
• Maintain Client brand consistency in marketing materials (flyers, proposals, maps, floor plans, tour books, qualification packages)
• Liaise with centralized marketing, analysis, and research teams for customized property packages
• Organize responses to RFIs and RFPs
• Coordinate complex meetings and conferences (on/offsite)
• Schedule appointments, manage calendars, arrange travel itineraries, and reserve meeting rooms
• Update and maintain databases; generate reports; assist with website updates
• Coordinate advertising schedules and placements with marketing teams
• Track and maintain inventory of marketing materials
• Conduct basic financial analysis (percentages, discounts, commissions)
• Abstract leases and interpret documents
• Solve problems with multiple options; apply intermediate analytical and quantitative skills
• Ensure deadlines are met independently; set own project timelines
• No formal supervisory responsibilities

• 2 rounds (1 Zoom, 1 onsite)

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.