Bilingual Administrative Assistant

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Pay Range: $23.00 – $25.00 per hour, depending on experience.

We are seeking a detail-oriented and bilingual (Spanish–English) Administrative Assistant with experience in accounts payable and light human resources support.

• Accounts Payable:
  • Process vendor invoices and ensure timely payments
  • Maintain accurate records of purchases and expenses
  • Reconcile vendor statements and resolve discrepancies
  • Assist with month-end closing and reporting
• Human Resources Support:
  • Assist in maintaining employee records and personnel files
  • Help coordinate onboarding and offboarding processes
  • Support with basic HR documentation and employee communications
  • Translate HR materials and interpret for Spanish-speaking employees as needed
• Administrative Duties:
  • Answer phone calls and emails; provide front-desk coverage
  • Schedule meetings, maintain office supplies, and manage incoming/outgoing mail
  • Maintain organized filing systems (digital and physical)
  • Provide support to management and other departments as needed

• Bilingual in Spanish and English (written and spoken) required
• 2+ years of experience in an administrative role with accounts payable responsibilities
• Basic understanding of HR practices preferred
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Strong attention to detail, organizational, and communication skills
• Ability to handle sensitive information with confidentiality

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. The position requires the ability to lift moderate to heavy objects and to sit for extended periods to complete administrative tasks.

• Medical, dental, and vision coverage
• Supplemental Insurance (Short- and Long-Term disability, hospital indemnity, accident, critical illness, supplemental life insurance)
• Company Paid Life Insurance
• 401(K) (Pre-Tax and Post-Tax) Roth 401(k) with company matching
• Longevity Stock Program
• IBP Foundation
• Scholarship opportunities
• Employee Financial Assistance Program
• Paid vacation and holidays
• Opportunities for growth and advancement

IBP is proud to be a valued member of the Installed Building Products family. We are committed to delivering exceptional customer service and high customer satisfaction ratings.

IBP is an equal-opportunity employer.

• Administrative

• Construction

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