Corporate Operations & Compliance Coordinator

Corporate Operations & Compliance Coordinator (Part-Time) Position Title About Apital

Apital is a cross-border engineering and infrastructure consulting platform focused on rail transit modernization, signal & train control systems, and advanced transportation technologies.

The Corporate Operations & Compliance Coordinator will support structured corporate administration, payroll coordination, compliance tracking, document control, and client billing preparation across Apital Canada and APITAL Inc (USA). This role is foundational to maintaining governance discipline, financial control, and operational structure as the organization scales internationally.

This is a remote, process-driven position requiring high attention to detail and professional discretion.

• Review timesheet submissions for completeness and consistency
• Maintain digital employee records and compliance files
• Support onboarding/offboarding documentation tracking
• Assist reconciliation between payroll exports and accounting records

• Prepare draft client invoices based on approved timesheets and contract terms
• Verify billable hours and reimbursable expenses
• Maintain master invoice tracking log
• Monitor invoice aging and payment status
• Maintain organized billing archive
• Assist with monthly revenue summary reporting

• Track corporate filings and annual return deadlines in Ontario, CA and New York, USA.
• Maintain compliance calendar
• Track insurance renewals and corporate registrations
• Support documentation preparation for regulatory or contractual compliance

• Coordinate lease documentation and renewal tracking （if applicable）
• Maintain vendor contracts and service agreement records
• Track service renewal dates and corporate obligations

• Maintain structured digital filing system
• Enforce document naming and version control discipline
• Track board resolutions and shareholder records
• Maintain intercompany agreement documentation
• Prepare audit-ready documentation folders

• 3+ years’ experience in corporate administration, operations, HR coordination, accounting support, or compliance
• Strong organizational and documentation discipline
• Experience with payroll systems preferred
• Experience with Quick Books or similar accounting systems preferred
  
  Comfortable working independently in a remote structure
• High level of confidentiality and discretion

• Structured thinking
• Process discipline
• Confidentiality
• Accountability
• Reliability

Retirement benefits, disability insurance, employee assistance program, flexible spending account, health insurance.

Apital Inc.

Part-time/Contractor

Hybrid – New York City / Long Island / Toronto Canada/ Remote