Operations Coordinator

Benefits

• 401(k) matching
• Health insurance
• Paid time off

Agility Integration Corporation – Ontario, CA

Agility Integration Corporation is a national systems integrator specializing in network cabling, wireless infrastructure, security cameras, access control, overhead paging, audio/visual, electrical, and related integrated systems. From our Ontario, California office we design and coordinate projects across the United States, managing materials, subcontractors, and customers to support installations nationwide.

We are seeking a highly organized Operations Coordinator to support daily operational tasks while assisting with process improvements as time allows. This role supports purchasing, invoicing, vendor coordination, and operational administration, with occasional assistance in warehouse organization and inventory. The ideal candidate thrives in a fast-paced environment where priorities change frequently and attention to detail is critical. Position is available to fill immediately.

• Convert quotes into projects and issue invoices using business software systems
• Enter vendor bills into Quick Books
• Maintain customer, vendor, and inventory records
• Create customer statements and assist with accounts receivable follow-up
• Validate accounts payable against vendor statements

• Order materials from vendors for projects and warehouse stock
• Track orders and resolve delivery or vendor issues
• Coordinate materials with technicians, subcontractors, and project managers
• Assist management in maintaining vendor pricing and evaluating bulk purchasing opportunities

• Review employee timecards in ADP RUN for accuracy
• Monitor equipment rentals and notify vendors when equipment is no longer required
• Answer incoming calls and assist with operational requests
• Assist management with tracking project labor hours versus estimates

• Document vendor pricing and preferred suppliers
• Assist with bill-of-material templates for common projects
• Support improvements in purchasing and inventory processes
• Assist with light shipping, receiving, and warehouse organization
• Help stage materials for installation crews and verify deliveries

• Extremely organized and detail-oriented
• Able to manage multiple tasks and shifting priorities
• Comfortable working in a fast-paced environment
• Strong communication skills with vendors, technicians, and customers
• Comfortable learning and using multiple business software systems
• Takes initiative and looks for ways to improve operations

• Operations coordination, administrative coordination, or purchasing
• Experience in construction, telecom, IT services, or low-voltage industries
• Familiarity with Quick Books or similar accounting systems
• Experience with CRM, ERP, or project management software

Please include the word “Operations” in the final sentence of your application to confirm you reviewed the full job description.