Administrative Support

Job Summary

We are seeking an Administrative Support professional for a direct hire opportunity in Ontario, CA. This role supports a certification department with application processing, document management, invoicing support, customer service, and general administrative coordination.

The Administrative Support position is a great fit for someone who is detail‑oriented, organized, and comfortable working in a deadline‑driven office environment. You will be part of a collaborative team that values accuracy, communication, confidentiality, and responsive service to both internal and external customers. This opportunity offers stability, hands‑on experience, and the chance to contribute to important departmental processes while working with supportive leadership and cross‑functional teams.

• Review and process incoming applications for completeness, proper documentation, invoice retrieval, and accurate setup.
• Provide professional customer service to clients regarding applications, invoices, documentation, and general inquiries.
• Maintain accurate files by ensuring copies of required documents are properly organized and placed according to department procedures.
• Issue letters and documentation updates as directed by engineering or department staff.
• Process file or application cancellations and reinstatements related to nonpayment or modifications.
• Support department projects, assist team members as needed, and provide backup coverage for administrative functions during absences.

• Salary range: $47,800 to $49,800 per year.
• Job type:
  Direct hire.
• For temporary assignments lasting 13 weeks or longer, major medical, dental, vision, 401(k) and statutory sick pay are offered where required.

Apple One is an equal opportunity employer. The Know Your Rights poster is available at https://(Use the "Apply for this Job" box below). Your Rights
6.12.pdf. The pay transparency policy is available at https://.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

Apple One participates in the E‑Verify program in certain locations as required by law. Learn more about the E‑Verify program at /resources

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We also consider qualified applicants regardless of criminal histories, consistent with legal requirements, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider employment‑qualified applicants with arrest and conviction records, including the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.