Administrative Assistant - Temporary

You will make an impact by:

• Perform administrative responsibilities by drafting correspondence and reports, communicating with management, faculty, staff, and students, maintaining calendars, office records and budgets, processing and reviewing mail, arranging meetings, receptions, dinners, conferences, and travel arrangements to ensure professionalism and efficiency in all office operations.
• Assist and coordinate the flow of incoming and outgoing communications by routing documents to and from appropriate parties, obtaining signatures, gathering and relaying information as needed, and returning signed documents to requestors.
• Responsible for completing expense reports; gathering receipts, scanning, and entering information in Concur or Excel, and reviewing.
• Assist department with company events; researching and arranging payment to vendors, caterers, venues, and conferences. Assist with event set-up and breakdown, and other miscellaneous event coordination.
• Schedule, organize, and facilitate meetings and events with appropriate offices and agencies, advising/contacting participants or invited guests, preparing agendas and programs, and arranging for audiovisual and associated support equipment.
• Order and pick up meals and/or refreshments for meetings and other special events.
• Coordinate travel for multiple team members; researching and booking flights, hotels, and transportation.
• Prepare meeting materials, post agendas, and take minutes; maintain permanent records and files; adhere to established procedures relating to minutes, agendas, posting of notices, etc.
• Coordinate incoming and outgoing mail distribution as instructed, prepare labels, mailings, and Fed Ex packages.

Your Experience Includes:

• A minimum of one year’s experience performing increasingly complex and highly responsible office and administrative/secretarial support work, preferably in an academic or business office environment.
• Comprehensive knowledge of office systems, practices, and administration.
• Proficient skills and experience in Microsoft Office computer software systems that include word processing, spreadsheets, and presentation software.
• Principles and practices of classifying, indexing, processing, retrieving, and controlling a large volume of records.

Education:

• High school graduate or equivalent required.
• Associate’s degree or coursework in accounting, administrative and personnel management, and data processing preferred.

USD $19.44 - USD $26.27 /Hr.

No

West Coast University is proud to be an equal opportunity employer. We embrace diversity and are dedicated to creating an inclusive environment for all associates.