Project Coordinator

Project Coordinator

The City reserves the right, if necessary, to accept only the first one hundred (100) applications from applicants that meet the qualification guidelines below.

The Project Coordinator performs professional‑level administrative and project management work in support of City programs, initiatives, and services. This position is responsible for planning, coordinating, and monitoring projects to ensure timely completion of deliverables, budget compliance, and achievement of program goals. The role includes research and analysis, stakeholder coordination, contract and grant support, performance tracking, and preparation of reports and presentations for City Leadership and external partners.

When assigned to Homeless Services, the Project Coordinator also reports field outreach operations, collaborates with service providers and public safety partners, monitors shelter and program capacity, and helps implement policies and strategies to enhance service delivery and community impact.

Additionally, the successful candidate will embody the Department’s mission and vision as well as the qualities of a "Five Tool Player"— Leader, Thinker, Communicator, Operator and Public Servant—and the principles of the City’s Customer Service Philosophy
— Empathy, Respect, and Problem Solving.

• Plan, develop, schedule, implement, and monitor City programs, projects, and services, ensuring timeliness of deliverables and milestones.
• Conduct research, analysis, administrative studies, and prepare clear reports, recommendations, presentations, and documentation for City leadership and external partners.
• Coordinate community engagement, public outreach, and stakeholder meetings, and respond professionally to inquiries from residents, businesses, and partner agencies.
• Serve as a liaison between City departments, vendors, contractors, and community partners to support effective project coordination and problem solving.
• Support procurement and contract administration activities, including drafting scopes of work, maintaining accurate project and contract records, and ensuring compliance with applicable audit, reporting, and funding requirements.
• Monitor program and vendor performance using data management systems to track metrics, summarize outcomes, and recommend process improvements.
• Assist with the preparation, monitoring, and tracking of project budgets, contracts, and expenditures to ensure fiscal responsibility and compliance.
• Prepare and submit grants or funding applications and required program reports.
• Job responsibilities may require travel.
• Perform other related duties as assigned.

• Coordinate field operations and logistics for City outreach teams, ensuring alignment with service providers, County systems, and referrals to the Ontario Wellness Campus.
• Provide oversight and guidance to case managers and outreach staff, facilitating case conferencing and ensuring consistent client‑centered service delivery.
• Monitor daily bed availability and client eligibility in partnership with the Ontario Police Department Community Engagement Team (CET) and other stakeholders.
• Develop and implement policies, procedures, and outreach strategies to enhance engagement, ensure regulatory compliance, and inform funding and program decisions.
• Conduct field‑based homeless outreach and engagement activities to engage with individuals experiencing homelessness, assess needs, support coordinated services, and identify training opportunities for outreach staff.

• Education: Equivalent to a Bachelor’s Degree in public or business administration, urban planning, social work or a closely related field. Proof of successful completion of a Bachelor’s Degree must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative.
• Experience: One year of administrative‑level work involving grant‑funded programs, including research studies and operational analysis.
• License/Certification: A valid California Class C driver’s license at time of application and maintained throughout employment; acceptable driving…