Contract Purchasing Administrator (Office and Shop Supplies

From Engine Bay to Payload, we protect vital structures and systems.

Hera Technologies is a premier contract manufacturer specializing in high-precision metallic and non-metallic solutions for the Aerospace, Defense, and Space sectors. Our commitment to quality, innovation, and customer satisfaction has positioned us as an industry leader in the design, manufacturing and maintenance of thermal support systems. Our team is driven by excellence, integrity, and a passion for advancing aerospace technology.

Take the next step in your career with a company committed to excellence, where your contributions are recognized, and your potential is realized.

• Create, process, and maintain purchase orders within the ERP system
• Review purchase requisitions for completeness and accuracy
• Monitor open purchase orders and follow up with suppliers regarding acknowledgements, lead times, and delivery commitments
• Coordinate with Purchasing, Production Planning, Inventory, Quality, and Receiving to ensure timely material availability
• Maintain supplier records, pricing, certifications, and procurement documentation
• Assist buyers with RFQs, quote comparisons, and vendor communications
• Track supplier confirmations, shipping updates, and expedite critical orders when necessary
• Procure and maintain inventory of indirect materials and operational supplies, including office supplies, safety equipment, consumables, shop supplies, maintenance items, tools, personal protective equipment (PPE), and other non-production purchases
• Coordinate with department leaders to ensure adequate inventory levels of office and shop consumables while minimizing excess inventory
• Maintain accurate procurement files and ensure documentation complies with AS9100 and company quality requirements
• Support supplier onboarding and maintain approved vendor information
• Resolve discrepancies involving purchase orders, invoices, receipts, supplier documentation, and indirect purchases
• Generate purchasing reports and assist with KPI tracking, including supplier on-time delivery, purchase order status, and inventory replenishment activities
• Assist with inventory replenishment activities as assigned
• Identify opportunities to consolidate vendors, improve purchasing efficiency, and reduce costs for both production materials and indirect purchases
• Perform other purchasing and administrative support duties as assigned

• High school diploma or GED required
• Associate degree in Business, Supply Chain, or related field preferred
• 2+ years of purchasing, procurement, supply chain, or administrative experience in a manufacturing environment
• Experience purchasing both production materials and/or indirect operational supplies is preferred
• Experience working with ERP/MRP systems (Epicor experience preferred)
• Strong proficiency in Microsoft Office, particularly Excel
• Excellent organizational skills with exceptional attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced manufacturing environment
• Ability to maintain confidentiality and handle sensitive supplier information professionally

• Aerospace or defense manufacturing experience
• Working knowledge of AS9100 quality systems
• Familiarity with procurement processes, supplier management, inventory control, and purchasing best practices
• Experience supporting buyers or purchasing teams
• Experience procuring office, facility, maintenance, safety, or shop supplies in a manufacturing environment
• Understanding of production scheduling, material planning, and inventory management concepts

• Must have professional working proficiency reading, writing, and speaking English
• Ability to work in office, lab, and manufacturing environments with occasional exposure to noise, chemicals, dust, industrial equipment, and temperature variations
• Must be able to lift and carry up to 35 lbs. and perform tasks involving standing, walking, bending, and manual assembly
• Visual acuity required for reading technical drawings, inspecting components, and operating precision instruments
• Occasional travel to supplier or test sites,…