Project Coordinator

Project Coordinator – Revised

The City reserves the right, if necessary, to accept only the first one hundred (100) applications from applicants that meet the qualification guidelines below.

This bulletin has been revised to include an additional vacancy (2). The current vacancies are within the Homeless Services Division (1) and the Affordable Housing Division (1) of the Housing Department.

The Project Coordinator performs professional‑level administrative and project management work in support of City programs, initiatives, and services. The position is responsible for planning, coordinating, and monitoring projects to ensure timely completion of deliverables.

• Plan, develop, schedule, implement, and monitor City programs, projects, and services, ensuring timeliness of deliverables and milestones.
• Conduct research, analysis, administrative studies, and prepare clear reports, recommendations, presentations, and documentation for City leadership and external partners.
• Coordinate community engagement, public outreach, and stakeholder meetings, responding professionally to inquiries from residents, businesses, and partner agencies.
• Serve as a liaison between City departments, vendors, contractors, and community partners to support effective project coordination and problem‑solving.
• Support procurement and contract administration activities, including drafting scopes of work, maintaining accurate project and contract records, and ensuring compliance with audit, reporting, and funding requirements.
• Monitor program and vendor performance using data management systems to track metrics, summarize outcomes, and recommend process improvements.
• Assist with the preparation, monitoring, and tracking of project budgets, contracts, and expenditures to ensure fiscal responsibility and compliance.
• Prepare and submit grants or funding applications and required program reports.
• Job responsibilities may require travel.
• Perform other related duties as assigned.
• When assigned to Homeless Services:
  • Coordinate field operations and logistics for City outreach teams, ensuring alignment with service providers, County systems, and referrals to the Ontario Wellness Campus.
  • Provide oversight and guidance to case managers and outreach staff, facilitating case conferencing and ensuring consistent client‑centered service delivery.
  • Monitor daily bed availability and client eligibility in partnership with the Ontario Police Department Community Engagement Team (CET) and other stakeholders.
  • Develop and implement policies, procedures, and outreach strategies to enhance engagement, ensure regulatory compliance, and inform funding and program decisions.
  • Conduct field‑based homeless outreach and engagement activities to engage with individuals experiencing homelessness, assess needs, support coordinated services, and identify training opportunities for outreach staff.
• When assigned to Affordable Housing:
  • Monitor federal housing grant programs, including CDBG, HOME, and ESG, ensuring compliance with regulations.
  • Coordinate with nonprofit agencies, community groups, and City departments to support housing initiatives.
  • Assist with housing development activities, including entitlement processing, site review, and fee assessment.
  • Prepare funding applications, reports, contracts, and related documentation for grant‑funded programs.
  • Monitor grant‑funded contracts and projects to ensure proper performance and appropriate use of funds.

• Education: Bachelor’s Degree in public or business administration, urban planning, social work, or a closely related field. Proof of completion must be provided by way of attachment to your online application.
• Experience: One year of administrative level work involving grant‑funded programs, including research studies and operational analysis.
• License/Certification: Valid California Class C driver’s license at the time of application and maintained throughout employment.
• Desirables: Bilingual in Spanish and at least two years of experience working in housing, homeless services, or social services administration in a public‑sector or non‑profit environment.

Apply online by clicking on…