Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant for a contract-to-hire opportunity with our client in Ontario, OR. This role provides comprehensive administrative and staff support to a large department, helping ensure smooth day-to-day operations and successful project execution.

This position is ideal for a proactive professional who thrives in a fast-paced environment, can manage multiple priorities, and exercises sound judgment while working both independently and collaboratively.

Location: Ontario, OR

Duration: Contract-to-Hire

• Provide a wide range of administrative and staff support services to a large organizational unit
• Coordinate project files, manage information flow, and maintain accurate records
• Schedule meetings, arrange travel, and support meeting planning logistics
• Prepare, format, and distribute reports and presentations (monthly, quarterly, and annual) using Word and Power Point
• Maintain and input data for the Cross Connection Program, including:
  • Test reports
  • Notices for testing
  • Failure-to-test notifications
• Analyze routine situations and apply established procedures to determine appropriate solutions
• Adapt processes and workflows as needed to meet team and project objectives
• Support multiple ongoing assignments, balancing competing priorities effectively

• High School Diploma or equivalent
• 3–6 years of administrative or clerical experience supporting complex projects or programs

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with Adobe tools
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision
• Strong attention to detail and problem-solving skills
• Comfortable navigating internet and intranet systems

• A self-starter who takes initiative and ownership of tasks
• Ability to manage complex, detail-oriented work with accuracy
• Strong interpersonal skills and a collaborative mindset
• Desire to grow professionally and take on new challenges

We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, gender identity or expression, national origin, disability, veteran status, or any other protected characteristic under the law. Assistance with the application process is available upon request.