Administrative Specialist , Deployment Coordinator; Ontario

Position Title

Administrative Specialist 2, Staff Deployment Coordinator (Ontario)

09/09/2026

09/20/2026

Department of Corrections

$4,989 - $6,578

Employee

Administrative Specialist 2, Staff Deployment Coordinator (Ontario)

Snake River Correctional Institution
- Ontario, Oregon

Oregon Department of Corrections

Are you highly organized, detail-oriented, and ready to make a meaningful impact? We are seeking an Administrative Specialist 2 to join our team at Snake River Correctional Institution. This position plays a critical role in supporting facility operations and staff scheduling. If you thrive in a fast-paced environment and enjoy balancing complex administrative tasks with problem-solving, this is the opportunity for you!

In this role you will coordinate, implement, and manage security staff deployment and scheduling through the Institution Staff Deployment System (ISDS). You will ensure staffing levels remain within authorized and budgeted limits while supporting balanced rosters and effective deployment strategies. This includes maintaining alignment between funded positions and staffing needs, applying the authorized relief factor, and planning, assigning, and recommending individual work assignments to support safe and efficient facility operations.

• Provide confidential clerical and administrative support to security operations and staff.
• Manage and coordinate security staff deployment and scheduling through the ISDS system.
• Monitor time, attendance, overtime, leave usage, and prepare staffing reports and audits.
• Facilitate shift/days-off and vacation bidding cycles and support staff assignment decisions.
• Maintain accurate ISDS data, research discrepancies, and coordinate with leadership and HR.
• Support training scheduling, post relief coverage, and Field Training Program activities.
• Assist with FMLA/OFLA monitoring, early return-to-work coordination, and CBA administration.
• Prepare documentation for promotional interviews.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
• OR
• An associate degree in general office occupations AND two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis;
• OR
• An equivalent combination of education and experience.

• Proven ability to create and maintain balanced rosters using ISDS or similar systems while meeting deadlines and minimizing overtime.
• Skilled in managing timesheets, reconciling discrepancies, and preparing accurate overtime reports within payroll timelines.
• Understanding of union labor agreements and organizational policies to ensure compliance in scheduling, bidding, and leave processes.
• Ability to use Excel for complex data analysis, pivot tables, formulas, and reporting to support staffing forecasts and audits.
• Proven track record of handling sensitive information discreetly and maintaining compliance with privacy protocols in a correctional environment.
• Demonstrated ability to identify employees who qualify for FMLA/OFLA and apply required follow‑up actions in compliance with policy.
• Ability to clearly communicate with executive leadership, managers,…