Site Coordinator

About Oregon Child Development Coalition (OCDC):

Oregon Child Development Coalition (OCDC) is a nonprofit organization serving children and families across Oregon through early education and family support programs. At OCDC, our work has purpose. Every role contributes to creating stronger families, healthier communities, and brighter futures for children across Oregon.

Position Summary:

Coordinates and supervises daily Center activities in compliance with Agency policies and procedures, as well as with Head Start Performance Standards.

Essential Functions:

Ensures effective Center operations by:
• Becoming Acting Substitute Director (as requested) when the Director is out of the building
• Facilitating enrollment information to teachers.
• Arranging childcare for parent meetings when necessary.
• Collaborating with the Education Manager in Child Placement.
• Assisting staff to solve logistics problems (substitutes, purchasing, etc.).
• Coordinating opening/moving/closing of classrooms.
• Guiding the CCD Certification Process.
• Coordinating site-based special events.
• Addressing emergencies and collaborating with Program Director and appropriate Central Office staff for resolutions.
• Coordinating and supervising staffing activities and staffing patterns to include developing staff work schedules, ensuring appropriate staff/child ratios, developing activity schedules for sharing field trips, playground activities, break room, etc.
• Collaborating with Center transportation staff to ensure changes in routes and rosters are appropriately addressed.
• Conducting site inspections as needed and required.

Determines staffing of Centers to meet Head Start and Child Care Division (CCD) regulations by:
• Developing staff schedules to include breaks and lunches.
• Ensuring daily coverage for staff/child ratios including absences, staff and parent meetings, medical appointments, and home visits.
• Providing coverage for classrooms when needed and providing back up for staff when other substitutes are not available.
• Placing volunteers in classrooms.

Participates in the hiring of qualified Center Aids, Floaters and Substitute Teachers by:
• Participating in team interview panels.
• Assisting with the selection of Center Aids, Floaters and Substitute Teachers.
• Participating in orientation of new staff to the Center.
• Ensuring that Center Aids, Floaters and Substitute Teachers receive ongoing training and technical assistance.
• Facilitates child abuse reporting and follow-up process in collaboration with Management staff.

Provides information and services to parents and Center by:
• Giving tours to visitors and parents.

Ensures and coordinates program integration in the Center by:
• Meeting regularly and working cooperatively with Program Director, Component Coordinators, Family Service Workers (FSW), on-site staff, Cooks, Custodians, and Transportation staff.
• Being a participant on the County Management Team.
• Maintaining Center information and communication binders/bulletin boards.
• Providing positive, constructive input in meetings, reports, budgets, and planning.
• Completing monthly reports on time.
• Establishing open, positive communication and interaction with all staff.
• Participating in Center planning and program reviews.
• Fostering an understanding of Head Start, its mission, goals, objectives, and program services.

Maintains appropriate education equipment and supply inventory by:
• Distributing classroom supplies on an ongoing basis.
• Completing a thorough supply inventory annually.
• Checking stock to determine inventory level, coordinating orders for supplies and verifying receipt in accordance with OCDC purchasing guidelines.
• Doing all warehouse ordering and receiving for classroom supplies (including…