Purchasing Administrator; Orange , FL

Position: Purchasing Administrator (Orange City, FL)
## Purchasing Administrator (Orange City, FL)
Apply locations:
Orange City, FLtime type:
Full time posted on:
Posted Todayjob requisition :
JR102558

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Position Summary:

The Purchasing Administrator II supports the Procure-to-Pay (P2P) process by performing pur-chase order creation, goods receipt entry, purchasing data validation, and procurement coordination in SAP. This role is responsible for ensuring purchasing transactions are accurate, timely, properly supported, and aligned with company controls.

This position requires a strong understanding of purchasing processes, including requisition support, purchase order accuracy, vendor coordination, receipt validation, and bidding activity support. The Purchasing Administrator II serves as a key transactional support role for site operations, Procure-ment, and Accounts Payable to help maintain purchasing compliance, prevent off-system activity, and support timely vendor payments.

Primary Duties and Responsibilities Purchase Order Entry and Administration
· Create purchase orders in SAP based on approved requests from site personnel and pro-curement stakeholders.
· Enter accurate pricing, quantities, vendor information, delivery details, GL coding, cost cen-ters, and supporting documentation.
· Review purchasing requests for completeness, accuracy, and compliance before PO crea-tion.
· Follow standard templates, procurement procedures, approval requirements, and purchasing guidelines.
· Process a high volume of purchase order transactions daily while maintaining accuracy and consistency.
· Provide PO status updates to internal stakeholders as needed.
· Support PO corrections, revisions, closures, and cleanup activities as directed.

Goods Receipt and Service Entry Support
· Enter goods receipts and service confirmations in SAP based on site confirmation of goods received or services completed.
· Ensure receipt entries reflect actual delivery, completed services, or verified site confirma-tion.
· Attach, reference, or validate required supporting documentation.
· Review receipt requests for accuracy and escalate discrepancies when information is incom-plete or inconsistent.
· Support timely receipt processing to assist with invoice matching and vendor payment.

Procurement Process and Compliance
· Follow standardized procurement procedures, approval workflows, and SAP data entry re-quirements.
· Support enforcement of “No PO, No Pay” by helping ensure purchase orders are created be-fore goods or services are provided.
· Ensure all purchasing activity is properly documented and completed within SAP.
· Identify and escalate off-system purchasing activity, missing approvals, pricing discrepan-cies, or incomplete documentation.
· Maintain data integrity across purchasing transactions.
· Assist with procurement compliance reviews, PO aging, open receipt items, and transaction cleanup as needed.

Bidding and Purchasing Support
· Support purchasing and bidding activities under the direction of Procurement.
· Assist with collecting vendor quotes, organizing bid documentation, and maintaining quote support.
· Validate that required quote or bid documentation is attached or available before PO creation when applicable.
· Communicate with vendors and internal teams to obtain missing information, pricing clarifica-tion, or supporting documentation.
· Support procurement team members with administrative sourcing tasks as needed.

Coordination and Communication
· Communicate with site personnel to resolve incomplete, incorrect, or unclear purchasing re-quests.
· Coordinate with Procurement, Accounts Payable, and Operations to support the full P2P pro-cess.
· Escalate issues such as missing information, pricing discrepancies, vendor concerns, receipt issues, or invoice matching problems.
· Support multiple sites and business units with purchasing administration needs.
· Provide professional and timely customer service to internal…