Office Specialist II

POSITION GOAL:
To provide specialized operational services in support of the school or designated district department
PERFORMANCE RESPONSIBILITIES:
The principle activities of this position include an assigned combination of the following, as directed under specific school/department functions (for example, FTE, master schedule, student discipline, payroll, media services), depending on the size of the school/department and its administrative organization.
1.
* Analyze data in a previously designed format and provide basic conclusions in report form.
2.
* Answer and route telephone calls and provide information as directed.
3.
* Collect, record, or enter data/information in a previously designed format.
4.
* Collect, receipt and deposit money as directed, including monitoring reconciliation.
5.
* Compile data and information and submit in report form.
6.
* Compute and tabulate data from computer and document records, including initiation of data/records needed.
7.
* Dispense medication to students according to prescribed policy and procedures.
8.
* Maintain documents and computer files.
9.
* Refer visitors to appropriate personnel.
10.
* Operate specialized equipment or computer software on an intermediate level.
11.
* Order supplies based on submitted requests.
12.
* Prepare reports according to previously designed format.
13.
* Process request forms at an advanced level of transaction, such as verifying the accuracy of the information.
14.
* Receive and distribute supplies/equipment, including authority to sign for receipt.
15.
* Reconcile accounts and records as directed based on set time periods, criteria and requirements of the assigned function.
16.
* Schedule activities/appointments on calendar as assigned, including administrative appointments.
17.
* Sort, distribute and open mail as directed, including notifying administration of sensitive or emergent content.
18.
* Verify accuracy of data and information submitted. Determine need to research conflicting data or inaccurate data.
19.
* Receive information, requests and complaints, and bring to resolution as directed.
20. Perform other related duties as assigned by the designated supervisor
Denotes essential job function/ADA

Position Code:
Subject:
Office Specialist 2 - Registrar
Grade level(s): 9-12
School/Site:
Unviersity High School
Please contact Amanda Wiles anwiles.fl.usfor additional information

REQUIRED QUALIFICATIONS
:
High school diploma, G.E.D. or equivalent
Three (3) years office experience or training or an equivalent combination of both
Computer experience

REQUIRED SKILLS:
Ability to file correctly
Knowledge of business English spelling and arithmetic
Ability to meet and deal effectively with the public and employees
Ability to plan and organize own work
Skill in data entry and retrieval
Ability to understand and follow oral and written instructions
Ability to work cooperatively and productively to complete assigned tasks
Skill in using computer and word processing system
Work on multiple tasks at the same time
Ability to provide information correctly and concisely, orally and in writing
Ability to use sound judgement in dealing with sensitive or confidential information/material
Ability to function without constant supervision
Ability to plan, prioritize and organize own work
Demonstrate level of proficiency in word processing and other computer software programs

REPORTS TO: Assigned Supervisor/ School or District Department

SUPERVISES: Not Applicable

$15.25 - $16.50 per hour

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