Accounting Specialist

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Full Time Orange Park, FL, US

3 days ago Requisition

The HOA Accounting Specialist is responsible for managing the financial operations of homeowner's associations, ensuring accurate accounting, compliance with governing documents, and timely financial reporting. This role supports boards of directors, property managers, and external auditors by maintaining precise financial records and handling day-to-day accounting functions.

Maintain accurate general ledger records for assigned homeowners associations

Process accounts payable and receivable, including vendor invoices and homeowner assessments

Reconcile bank accounts, reserve accounts, and investment statements

Manage special assessments for associations when needed

Prepare monthly financial statements, balance sheets, income statements, and variance reports

Manage homeowner billing, collections, late fees, and payment plans in accordance with HOA policies

Assist with annual budgets, reserve studies, and financial forecasting

Support annual audits, reviews, and tax filings by preparing required documentation

Ensure compliance with HOA governing documents, management contracts, and applicable laws

Respond to financial inquiries verbally and written from board members, homeowners, and property managers

Maintain accurate records in HOA accounting software and document management systems

Other duties as assigned

Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)

2+ years of accounting experience; HOA or property management experience strongly preferred

Knowledge of GAAP and fund accounting principles

Proficiency with accounting software (e.g., Strongroom, Quick Books, or similar)

Strong Excel skills and attention to detail

Ability to manage multiple associations and deadlines simultaneously

Excellent written and verbal communication skills

Experience working with boards of directors or community associations

Experience with CINC is preferred

Familiarity with reserve accounting and assessment structures

Strong organizational and problem-solving skills

High level of integrity and confidentiality

Customer-service mindset when interacting with homeowners

In office Monday-Friday

• Ability to sit and work at a computer for extended periods of time.
• Ability to stand, walk, bend, stoop, and reach as needed to perform routine office and administrative duties.
• Ability to occasionally lift and carry files, office supplies, and other materials weighing up to
  25 pounds
  .
• Ability to use a computer, keyboard, mouse, telephone, calculator, scanner, copier, and other standard office equipment.