Book Keeper

Benefits:

• Competitive salary
• Health insurance
• Training & development

• Software Syncing: Manage the daily data flow between Accu Lynx and Quick Books to ensure job costs, invoices, and payments are mirrored accurately.
• Accounts Payable (AP): Process vendor invoices and ensure they are assigned to the correct job folders.
• Accounts Receivable (AR): Monitor "Job Progress" status in Accu Lynx; generate and send progress billings, final invoices, and statements to homeowners or insurance adjusters.
• Bank Reconciliation: Perform weekly reconciliations of all bank and credit card accounts within Quick Books.

• Job Costing: Maintain granular tracking of "Estimated vs. Actual" costs. Alert management if a project’s labor or material spend exceeds the Accu Lynx estimate.

• Subcontractor Management: Verify that all "1099" crews have active General Liability and Workers' Comp insurance certificates on file before processing payments.
• Payroll Processing: Manage weekly payroll for in-house crews, including tracking California-specific overtime and prevailing wage requirements if applicable.
• Regulatory Filings: Prepare and file Southern California local sales taxes and assist with annual Workers' Comp audits.

• Cash Flow Forecasting: Provide weekly reports on "Cash on Hand" vs. "Upcoming Trade Payables."
• Profitability Analysis: Generate monthly P&L statements per project type (e.g., Residential Reroof vs. Commercial Repair).

• Feature: Expert-level Quick Books Online/Desktop & Accu Lynx experience.
• Industry: Minimum 2+ years in Construction/Trades (Roofing preferred).
• Knowledge: Strong understanding of California labor laws and mechanics' lien laws.
• Traits: High attention to detail; ability to "detective" discrepancies between CRM and Accounting software.