Sr. Accounts Payable Clerk; Accounting Clerk Sr

Accounts Payable Specialist

The Accounts Payable Specialist supports the timely, accurate, and compliant processing of vendor and provider payments. This role is responsible for reviewing invoices, resolving payment exceptions, reconciling vendor accounts, responding to payment inquiries, supporting audit requests, and collaborating with internal departments and external vendors to maintain efficient accounts payable operations.

• Review, verify, and process vendor and provider invoices received by email, mail, and electronic submission systems.
• Ensure invoices include appropriate approvals, required signatures, accurate payment details, and proper purchase order funding before payment processing.
• Process payments, including electronic funds transfers, ACH files, check payments, stop payments, check reissues, escheat payments, and health-network capitation payments.
• Enter and maintain invoice, payment, vendor, and transaction information within the accounting system.
• Confirm receipt of ACH payment confirmations and maintain accurate payment-processing documentation.
• Research, review, and resolve complex invoice discrepancies, payment exceptions, vendor-account issues, and customer-service concerns.
• Reconcile monthly vendor statements, invoices, payments, credits, and related transactions to verify account accuracy.
• Respond to internal business partners, buyers, vendors, and providers regarding invoice status, payment status, missing documentation, purchase-order funding, and payment discrepancies.
• Notify appropriate internal stakeholders when purchase orders lack sufficient funding or require correction before invoice processing.
• Coordinate vendor setup, vendor maintenance, banking updates, and related documentation within accounting and ERP systems.
• Provide guidance to vendors and internal stakeholders regarding accounts payable policies, procedures, payment requirements, and process expectations.
• Support internal and external audit requests by gathering documentation, validating payment records, and responding to audit-related inquiries.
• Identify recurring issues, process gaps, and opportunities to improve invoice processing, vendor communication, payment accuracy, and internal controls.
• Assist with staff training and cross‑training across accounts payable functions, systems, processes, and programs.

Complete additional accounting projects and other duties as assigned.

• High school diploma or equivalent required.
• At least 3 years of accounts payable, invoice processing, accounting support, vendor payment, or related financial operations experience.
• Equivalent combinations of relevant education and experience may be considered.
• Experience reviewing invoices, processing payments, reconciling accounts, resolving payment discrepancies, and responding to vendor inquiries.
• Strong analytical, organizational, problem-solving, and customer-service skills.
• Ability to work independently, exercise sound judgment, manage confidential information, and meet established deadlines.
• Effective written and verbal communication skills.
• Proficiency with Microsoft Office, especially Outlook, Excel, Word, and related business applications.
• Ability to work efficiently in a fast-paced environment while managing multiple priorities.

• Associate degree in Business Administration, Accounting, Finance, or a related field.
• Five or more years of accounts payable, accounting operations, vendor-payment, or financial-services experience.
• Experience using Great Plains, Microsoft Dynamics, enterprise resource planning (ERP) systems, accounting software, claims systems, or payment-processing platforms.
• Experience supporting audits, maintaining financial controls, or working with healthcare vendor, provider, capitation, or claims-related payments.

• Knowledge of accounts payable principles, invoice-to-payment processes, vendor management, reconciliations, and payment controls.
• Ability to analyze invoice and payment discrepancies, investigate root causes, and recommend practical solutions.
• Strong attention to detail and commitment to accuracy, timeliness, consistency, and accountability.
• Ability to build productive relationships with internal departments, vendors, providers, and other external contacts.
• Ability to create correspondence, reports, spreadsheets, payment documentation, and audit support materials.
• Comfortable adapting to changing priorities, schedules, workload demands, and process…