Purchase Order Clerk​/Office Assistant

Key duties/responsibilities of Purchase Order Clerk/Office Assistant

• Generates purchase orders in Sage.
• Take calls from foreman, supervisors and field workers requesting purchase orders.
• Obtaining pricing, job information, and item information for purchase orders.
• Update and follow up with co-program Smart Sheet.
• Communicate with vendors and suppliers to obtain receipts, invoices to process Purchase Orders.
• Professionally administer all incoming calls, emails, faxes, greet office visitors.
• Clean break room and desk top daily.
• Keeps information accessible by sorting and filing documents.
• Keep office supplies restocked, reorder as needed.
• Sorts mail and stamp with date for Purchase Orders by Accounting Clerk and Accounts Receivable Billing Assistant.
• Provides copies to Accounts Receivable Billing Assistant.
• Provides copies to Accounting Clerk.
• Confirm all Purchase Orders are being closed out in a timely manner.