Mail Clerk

Position: Mail Clerk I
Posting Details

Position Information

Position Title
Mail Clerk I

Position Type
Regular

Job Number
SA76624

Full or Part Time
full-time 40 hours weekly

Fair Labor Standard Act Classification
Non-Exempt

Anticipated Pay Range
$19.00-$21.00

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

Position Summary Information

Job Description Summary

The Mail Clerk is responsible for picking up the University mail daily from the local Post Office. Sorting & delivering mail & packages to the mail stop locations of the University, this includes the main Orange campus, the Rinker Campus & Student mail. Will be working alongside team to scan, track and deliver packages. Assist with University Services copy request. Other duties as assigned.

Responsibilities

Mail Service:

• Pick up the university mail from the Post Office, daily.
• Sort the mail & parcels from student residents and mail stop locations (departments).
• Cross reference check & deliver student mail using current resident roster.
• Receive all deliveries (Amazon, UPS, Fed Ex, DHL, freight companies, etc...).
• Transport student mail & packages to the student mail centers (3 locations).
• Deliver to all Mail Stop Locations, daily.
• Provide mail service to the Rinker Campus in Irvine.
• Scan all received items w/ barcodes, to track, all inbound items.
• Add postage to all outgoing USPS mail pieces.
• Handle UPS & Fed Ex outgoing items.
• Answer phone inquiries.
  • Respond to emails.

Respond to Copy Job Request

• Check and Process Basic Copy requests when needed.
• Deliver completed copy jobs, as needed.

Other duties as assigned.

• Train student staff, as needed.
• Maintain department vehicles (ESV's & Van) to operative condition.
• Order & replace equipment parts to maintain operating condition, if able.

Required Qualifications

• High School Diploma or GED
• Must be computer proficient (Microsoft Office).
• Physical ability to lift, carry, move, hold, handle, push, twist, etc. with items weighing upward of 50lbs.
• Experience using the tracking software & hardware.
• Experience using the postage machine.

Desired Qualifications

• Technical skills to learn system and tools.
• Ability to learn and understand the operation and maintain technical equipment.
• Strong interpersonal skills, with the ability to interact with diverse groups of individuals at all organizational levels within and outside of the university.
• Communications skills, both oral and written.
• Strong commitment to customer service and teamwork.
• Ability to self-initiate and work independently.
• Ability to work alternate schedules and in different weather conditions both indoor and outdoor.
• Ability to work with multiple demands and meet daily schedules.
• Ability to adapt to changes of personnel and mail stop locations, within the university.
• Knowledge of the USPS Postal Regulations.
• Prior work experience within the College/University mail processing & delivery setting.

Special Instructions to Applicants

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Minimum Number of References
3

Maximum Number of References
3