Front Desk Admin Assistant

Front Desk Admin Assistant

$20 - $22 per hour | Orange, CA | On-Site | Consulting

Based in Orange County, CA, we have been in the Architectural Engineering and Construction industry for over 20 years. We need a temporary Front Desk Admin to support our administrative function while a staff member is out.

• Work for a dedicated, skilled team that enjoys producing quality results for clients
• Weekly Pay
• Position eligible for Platinum Level Medical Benefits, Dental, Vision, and 401K
• Full 40‑hour work week + overtime as needed
• Beautiful office environment and location

We are seeking a dynamic, organized, and proactive individual to join our team as a Consulting Front Desk Admin Assistant in the construction industry. The role is integral to our operations and requires a candidate who can multitask, handle pressure, and interact professionally with various stakeholders.

• Manage front office operations, ensuring a smooth and efficient workflow.
• Answering and forwarding employee queries via MS Teams and phone lines.
• Handle document control and filing, ensuring all paperwork is accurately recorded and stored.
• Setting up meetings, including arranging logistics, sending invites, and managing the front desk calendars.
• Perform data entry tasks, ensuring all information is accurately recorded and updated.
• Collaborate with facilities on any building issues, ensuring they are promptly addressed.
• Assist with scheduling lunch and learning sessions as needed.
• Greet incoming guests and employees, providing a warm and professional welcome.
• Handle mail distribution, ensuring all correspondence is correctly sorted and delivered.
• Coordinate special events, such as food truck guidance, ensuring all aspects are well-organized and run smoothly.
• Maintain a business semi‑professional environment, upholding the company's image and standards.

• Minimum of 2+ years of experience in a similar role.
• Proficient in MS Office Suite, including Excel and MS Teams.
• Experience in front desk administration and front office operations.
• Excellent communication skills, both verbal and written.
• Strong organizational and multitasking abilities.
• Ability to handle pressure and work in a fast‑paced environment.
• Experience in the Architecture Engineering or Construction industry would be an advantage.
• Exceptional customer service skills, with a friendly and professional demeanor.
• Ability to work independently and collaboratively as part of a team.
• Strong problem‑solving skills, with the ability to think on your feet.
• High level of attention to detail.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories.

It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.