Administrative & Office Assistant

Posting Details

Student Title Classification Information

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Job Number
SE210224

Position Information

Department or Unit Name
Dance

Position Headcount
3

Position Title
Administrative & Office Assistant

Academic Year
Academic Year

Term or Semester
All Academic Year

Is this Role for an Undergrad or Grad Student?
Undergrad

Anticipated Pay Range
$16.90 - $16.90

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

On which Campus will this work be done?
Orange

Approved Supervisor
Jeanie Randazzo

Supervisor Email
randazzo

Scheduling
Please use dates within Chapman Academic Calendar
(https://(Use the "Apply for this Job" box below).)

Desired Start Date
08/17/2026

Projected End Date
05/15/2027

Average number of hours per week
Up to 10 Hrs

Position Summary Information

Job Description Summary

• Provide general administrative and office support for department.
• Host Prospective Students & families Dance tours
• Participate in Dance related events hosted by the department.

Responsibilities

• Provide clerical and administrative support to the department & Faculty. This includes creating and editing literature, event flyers & posters.
• Process Studio Reservation requests via 25
  
  Live.
• Students will be assigned to oversee Dance Studios & ensure they remain clean and functional for classes.
• Additional tasks include taking inventory of studio equipment, assisting faculty and department with planning of classes and concerts.
• Be available to assist in auditions and dance events which sometimes occur on weekends.
• Selected candidates will be responsible for hosting Prospective Student tours in person & sometimes virtually.
• Work alongside Dance Building & Production Coordinator to assist with building and production needs. Work on projects as assigned.

Required Qualifications

• Must be eligible for Federal Work-Study.
• Digital media experience and skills.
• Strong computer and data skills, including proficiency with Excel and Google sheets, CANVAS & SharePoint.
• Ability to learn and adapt quickly to a variety of technology platforms.

Desired Qualifications

• Self-motivated, detail-oriented, and able to follow projects through to completion.
• Able to take direction, think critically through a task, and incorporate feedback to improve the final outcome.
• An eye for branding and consistency.
• Familiarity with university and productivity platforms such as 25
  
  Live, Outlook, Digital Commons, SharePoint, and Canva.
• Skills in photography, graphic design, and/or videography.
• A confident, clear communicator who can represent the department well while leading both in-person and virtual tours.
• Able to work effectively both independently and as part of a team.

Special Instructions to Applicants

Budget Information

Is Federal work-study required?
Yes