Legal Assistant

Legal Assistant / Floater (Litigation & Corporate)

A premier AM200 law firm is seeking a versatile Legal Assistant for its Orange County office. This position operates on an in-office schedule with long-term hybrid flexibility.

The successful candidate will provide comprehensive administrative, clerical, and secretarial support to a dedicated team of attorneys and paralegals. Additionally, this role serves as crucial coverage for other assistants during vacations, medical leaves, or other temporary absences. Responsibilities span a diverse array of tasks including legal document preparation
, billing support
, docketing
, and client communication
.

Salary Range: $75,000 – $90,000 DOE

• Administrative Support
  :
  Screen and direct incoming calls and visitors; manage, sort, and distribute physical and electronic mail.
• Calendar & Travel Management
  :
  Coordinate complex schedules, arrange meetings, set up teleconferences, and handle comprehensive travel logistics.
• Document Production
  :
  Draft, edit, revise, and format standard correspondence and specialized legal documents—including contracts, leases, briefs, pleadings, complaints, and motions—from written drafts, verbal instructions, or dictation.
• Quality Control
  :
  Meticulously proofread all materials for grammar, syntax, spelling, punctuation, and structural formatting.
• Financial Administration
  :
  Input daily timekeeping entries for legal staff, prepare monthly expense reports, and coordinate client invoicing and billing workflows.
• File & Data Management
  :
  Open new client matters; establish, update, and maintain physical and digital file systems in alignment with records management protocols.
• Collaborative Support
  :
  Actively participate in departmental meetings, engage in ongoing training, and assist with overflow work or special projects as needed.

• For litigation-specific coverage, the role also encompasses:
• Reviewing and formatting specialized litigation documents (discovery, summonses, affidavits, etc.) to ensure adherence to court rules.
• Managing court e-filing at the state & federal level
  , physical filings and coordinating with process servers or couriers.
• Monitoring, tracking, and docketing critical court deadlines and hearing dates.
• Coordinating depositions with court reporters, videographers, opposing counsel, and clients.
• Conducting basic cite-checking, proofreading appellate briefs, and organizing comprehensive trial notebooks or exhibit lists.

• Education:
  
  High school diploma or equivalent; formal training in word processing or legal administration is a plus.
• Experience:
  
  Minimum of three (3) years of prior legal assistant or secretarial experience.

• Proficient in modern office workflows, record-keeping principles, and general legal terminology.
• Advanced proficiency in Microsoft Word and Outlook; experience with Excel and PowerPoint is highly preferred.
• Familiarity with legal document management systems (e.g., iManage) is a plus.
• Net typing speed of 70+ WPM.
• Proficiency with transcription software/equipment (Dictaphones) is a plus.
• Core
  
  Skills:
  
  Exceptional command of English grammar, spelling, composition, and legal formatting; strong numeric and alphabetical filing skills.

• Adaptability & Applied Learning:
  Ability to quickly absorb new job-related workflows and pivot smoothly between different desks and practicing groups.
• Organization & Time Management:
  Exceptional prioritization skills, allowing for the timely execution of tasks under tight deadlines.
• Thoroughness & Quality:
  Strong attention to detail, maintaining accuracy and high production standards regardless of pressure.
• Communication &
  
  Collaboration:
  
  Strong interpersonal skills to interface professionally with attorneys, support staff, and clients across the firm.
• Discretion & Professionalism:
  Demonstrated capacity to handle highly confidential information ethically and with strict discretion.