Graduate Admin​/Office Assistant

Posting Details

Student Title Classification Information

Quick Link

Job Number
SE206324

Position Information

Department or Unit Name
Center for Undergraduate Excellence

Position Headcount

Position Title
Graduate Admin/Office Assistant

Academic Year
Academic Year

Term or Semester
All Academic Year

Is this Role for an Undergrad or Grad Student?
Grad

Anticipated Pay Range
$18.00 - $18.00

Pay Range Information

Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors.

The anticipated pay range is not a promise of a particular wage.

On which Campus will this work be done?
Orange

Approved Supervisor
Lisa Kendrick

Supervisor Email

Scheduling
Please use dates within Chapman Academic Calendar
(https://(Use the "Apply for this Job" box below).)

Desired Start Date
08/03/2026

Projected End Date
08/15/2027

Average number of hours per week
Up to 19 Hrs

Position Summary Information

Job Description Summary

The Center for Undergraduate Excellence is seeking a dedicated, organized, and detail-oriented Graduate Assistant to provide administrative and operational support across a variety of programs and initiatives. In this role, the Graduate Assistant will assist with daily operations, including processing expenses, tracking grant funding, event support, maintaining website content, and supporting marketing and outreach efforts.

Responsibilities

• Administrative Support: Assist the Operations Manager with day-to-day office tasks.
• Event Support: Provide logistical support for department events, such as set up, organizing materials, and assisting during the event, including occasional evenings and weekends.
• Expense Processing:
  Help with tracking and processing department expenses and reimbursements. Maintain organized and up-to-date electronic files for department records.
• Marketing Support: Maintain CUE webpage, create flyers, digital media, A-frames. Distribute flyers, maintain and place A-frames throughout campus. Create, edit, and distribute monthly electronic newsletters.
• Resource Management:
  Maintain CUE event resources organized and up-to-date electronic and physical files for department records.
• Other Duties: Perform other administrative tasks as needed to ensure smooth department operations.

Required Qualifications

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work independently and handle multiple tasks efficiently.
• Experience with Microsoft Office, specifically Excel.

Desired Qualifications

• Experience with Microsoft Office Suite, Adobe Acrobat Pro, Canvas
• Ability to learn and understand support processes and systems
• Previous administrative experience is a plus, but not required.
• Experience working in a collaborative office environment

Special Instructions to Applicants

Budget Information

Is Federal work-study required?
With or Without FWS